Payroll Manager

2 weeks ago


Cape Town, South Africa One&Only Cape Town Full time

Payroll Manager
(7657)

At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.

Set in the vibrant heart of Cape Town’s waterfront, surrounded by restaurants, shopping, art and entertainment; on the doorstep of Table Mountain; and within easy reach of spectacular beaches, national parks, and winelands; One&Only Cape Town is the ultimate curator of discovery, from active adventures, to mindful moments and exclusive, tailored experiences. The warm South African charm is one of our most unique and valued assets. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion

**Job Summary**

**Responsible for the timely and accurate payment of employee’s monthly salaries, control of Personnel Requisition Forms, maintenance and updates of Sage VIP Payroll Module and Liberty Corporate website related to local team members pension contribution. This role will also work closely with the Finance and Human Resources Department on matters related to payroll**.**

**Key Duties and Responsibilities**
- Colleague Payroll Related Queries:

- Maternity Leave Forms
- Medical Aid i.e. new starters, terminations, addition, transfers, etc.
- Pension Fund queries, i.e. withdrawals, etc.
- Reprint IRP5
- Pay slip reprints
- Prepares the final payment for resigned/terminated employees accurately upon receipt of the necessary documents from HR and shall not release the payment unless the clearance form is received.
- Responsible for submitting monthly Unemployment Fund Insurance Declaration (UIF)
- Roll over Payroll by last day of the month.
- Submit to Finance any adjustments to Payroll journal.
- Prepares the monthly employee headcount for submission to the HR Manager and FM on or before the end of the payroll month.
- Prepares the monthly and quarterly payroll cost & headcount variance analysis.
- Updates the employee information (enrollment, adjustments & termination) and monthly pension contribution (employer & employee) in the Retirement Pension Scheme and is responsible for maintaining accurate information in compliance with the pension requirements.
- Prepares payroll documents and processes checklist
- Checks that departmental gratuities agree to schedule received from Income Auditor, and get approval from Finance before processing gratuities.
- Checks and process departments’ monthly Gratuities distribution calculations, commissions and upsell incentives
- Imports all hours submitted on Trac-Tech into Sage People
- Reviews monthly the list of employee contract expiry and coordinates with HR to ensure that contract renewals are received on time.
- Reviews monthly the list of employee probation and follow-up documents to HR to ensure these are processed/ received on time.
- Ensures that payroll adjustments such as payroll deductions and additions (e.g. salary/overtime adjustments, expense claims etc.) are properly applied during the payroll month.
- Ensures that salaries will not be released to employees without contracts or contracts renewal.
- Performs the monthly payroll process accurately and efficiently and makes available the payroll reports for review/approval by -2WD prior to 25th of the month to ensure that salary payments are sent to the bank before the 25th of the month.
- Prepares the monthly payroll audit reports and submits these reports to the FM & HRD/HRM for review on or before the 25th day of the month.
- Responsible for the overall filing all payroll relevant documents in Human Resources.
- Identifies areas for improvement related to Payroll processes and suggests improvements to enhance the current processes and improve internal controls.
- Performs ad hoc duties and/or special projects as designated by the Executive Manager-Finance and Financial Manager.
- Responsible for benefits administration, including Company Pension and Medical Aid.
- Responsible for new starter administration in Sage People Payroll and follow up on outstanding new starter documentation
- Responsible for input of Forecasted Payroll numbers into Hyperion
- Prepares for and submits the Employer Interim Reconciliation declaration (EMP501) to SARS from the 1 March to 31 August every year.
- Prepares for and submits the Annual Employer Reconciliation declaration (EMP501) to SARS from the 1 March to 28 February every year.
- Responsible for issuing the IRP5 certificates to each employee.
- Responsible for preparing and submitting Annual Workman


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