Payroll Manager

2 weeks ago


Cape Town, South Africa HotelJobs.co.za Full time

**Key Duties and Responsibilities**
- Colleague Payroll Related Queries:

- Maternity Leave Forms
- Medical Aid i.e. new starters, terminations, addition, transfers, etc.
- Pension Fund queries, i.e. withdrawals, etc.
- Reprint IRP5
- Pay slip reprints
- Prepares the final payment for resigned/terminated employees accurately upon receipt of the necessary documents from HR and shall not release the payment unless the clearance form is received.
- Responsible for submitting monthly Unemployment Fund Insurance Declaration (UIF)
- Roll over Payroll by the last day of the month.
- Submit to Finance any adjustments to the Payroll journal.
- Prepares the monthly employee headcount for submission to the HR Manager and FM on or before the end of the payroll month.
- Prepares the monthly and quarterly payroll cost & headcount variance analysis.
- Updates the employee information (enrollment, adjustments & termination) and monthly pension contribution (employer & employee) in the Retirement Pension Scheme and is responsible for maintaining accurate information in compliance with the pension requirements.
- Prepares payroll documents and processes checklist
- Checks that departmental gratuities agree to schedule received from Income Auditor, and get approval from Finance before processing gratuities.
- Checks and processes departments’ monthly gratuities distribution calculations, commissions and upsell incentives
- Imports all hours submitted on Trac-Tech into Sage People
- Reviews monthly the list of employee contract expiry and coordinates with HR to ensure that contract renewals are received on time.
- Reviews monthly the list of employee probation and follow-up documents to HR to ensure these are processed/ received on time.
- Ensures that payroll adjustments such as payroll deductions and additions (e.g. salary/overtime adjustments, expense claims, etc.) are properly applied during the payroll month.
- Ensures that salaries will not be released to employees without contracts or contract renewal.
- Performs the monthly payroll process accurately and efficiently and makes available the payroll reports for review/approval by -2WD prior to 25th of the month to ensure that salary payments are sent to the bank before the 25th of the month.
- Prepares the monthly payroll audit reports and submits these reports to the FM & HRD/HRM for review on or before the 25th day of the month.
- Responsible for the overall filing all payroll-relevant documents in Human Resources.
- Identifies areas for improvement related to Payroll processes and suggests improvements to enhance the current processes and improve internal controls.
- Performs ad hoc duties and/or special projects as designated by the Executive Manager-Finance and Financial Manager.

**Skills, Experience & Educational Requirements**
- Minimum Diploma or Bachelor’s Degree level education in a related field.
- At least 2 years of experience in a similar role at a five-star hotel/resort or in the same field
- Knowledge in Sage VIP HR/ Payroll system is an advantage
- Should have excellent communication skills and must be fluent in English.
- Good interpersonal skills, analytical skills
- Must be able to work in a team orientation.
- Should be flexible and able to work in a multi-tasking role.
- Should be able to work with limited supervision
- Excellent time management


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