Travel Coordinator

3 weeks ago

Johannesburg, South Africa Glencore Full time

**Job highlights**
- Glencore Holdings South Africa
- Johannesburg, Gauteng, South Africa
- Internal Services function

**Job ID**
- GHSA0037**Closing date**
- 01/02/2024**Last Updated**
- 18/01/2024***

We are looking for a Travel Coordinator who will be responsible to administer, manage and monitor the corporate travel policies. Ensure travel is aligned to business guidelines and budget to ensure efficient and risk-free corporate travel with a focus on travel to DRC.
- Ensure strict adherence to internal risk guidelines with respect to DRC travel and tax regulations.PRIMARY TASKS & RESPONSIBILITIES:
- Implementation and maintenance of the corporate travel policy.
- Track, record, manage and supervise the overall corporate travel policy.
- Monitor all travel activities of the company.
- Manage all travel within the regulations stipulated for travel to DRC including visas, permits and other relevant travel documents.
- Ensure travel to the DRC is managed within the approved schedule.
- Manage travel arrangements and reservations within approved travel restrictions.
- Advise employees of and assist with required travel documents for flights, visas or passport requirements.
- Book accommodation and tickets accordingly.
- Ensure compliance with all relevant travel policies and procedures across the business.
- Ensure approvals are in place as per the Policy for any travel that takes place outside of the travel timetable / process.
- Identify and suggest improvement and innovation in the travel process.
- Ensure that travel procedures and changes are communicated to employees in a timely fashion.
- Strong administration, filing and management of relevant travel documents.
- Reconciliation of travel expenses
- Manage relationships and negotiate contracts and pricing with travel service providers.
- Manage travel arrangements and reservations within approved travel budget(s).
- Review travel associated invoices / costs as well as statements for accuracy of payments.

QUALIFICATIONS:
- Travel & Tourism Diploma or related qualification essential.
- Diploma in Administrative Management would be beneficial.

WORK EXPERIENCE & SKILL REQUIREMENTS:
- 5-7 years' experience in a similar role including corporate business travel management, inclusive of hands-on experience with international travel regulations and corporate travel including DRC.
- Very strong service delivery orientated.
- Strong computer literacy skills in MS Office.
- Strong computer literacy skills in Travel management software.
- Very strong understanding of travel regulations and required documentation for travel to DRC.
- Multi-tasking and excellent management of time and priorities is essential.
- Detail-orientated and highly organized.
- Excellent verbal and written communication skills.

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