Staff Travel and Accountability Coordinator

2 weeks ago

Johannesburg, Gauteng, South Africa World Bank Group Full time

Job #:

- req23349
Organization:

  • World Bank
    Sector:
  • General Services
    Grade:
  • GD
    Term Duration:
  • 3 years 0 months
    Recruitment Type:
  • Local Recruitment
    Location:
  • Johannesburg,South Africa
    Required Language(s):
  • English
    Preferred Language(s):

Closing Date:

  • 7/9/2023 (MM/DD/YYYY) at 11:59pm UTC
    Description
Overview of the staff and traveler accounting coordinator (STAC)


Reporting to the CSS, the STAC will be the main point of contact for coordination of field mission planning and supporting the required security planning measures.

Additionally, the STAC will take the lead on developing protocols to enable fast and effective accountability for permanent staff and visitors throughout the country using various technical systems.

The duties of the STAC will be broken down into 3 areas:

  • Field Mission Coordination
  • Mission Monitoring
  • Crisis Communication and Accountability

Duties and Accountabilities
Field Mission Coordination

  • Act as the focal point for all incoming and domestic travel requests and monitor required security procedures for compliance before processing the security component of Country Clearance in close coordination with the CMU and CSS.
  • Review all Mission Travel Requests (both incoming and domestic) and ensure the mandatory security requirements are in place. This will involve, but is not limited to, coordination on safe movement and ensuring compliance with predeployment criteria, including training and attendance at any mandatory briefings.
  • Generate and provide on a weekly basis an institutional report to the Country Management Units of travelers in the country the following week.

Mission Monitoring

  • Develop and maintain daily trackers of all incoming and domestic mission travel in accordance with procedures stipulated by the CSS in order to accurately have visibility of all resident staff, visiting missions, and travelers transiting in the region. The tracker will document at minimum the reported locations, hotels being used, routes to be used for field mission travel if by means other than air transport, and accurate contact information for travelers on mission.
  • Become a custodian of the Worldcue and MIR3 travel tracking and emergency notification systems and be proficient in their use for identifying all WBG staff and consultants who are incountry at any time, and responsible for investigating and reporting on anomalous countrybased travel patterns.

Crisis Communication and Accountability

  • When directed by the CSSs, use the travel tracking and emergency notification systems to conduct accountability for WBG staff. The parameters and scope of the accountability check will be determined by the CSSs, in close coordination with the CMU. The accountability process will include collating responses from multiple communications channels and will often involve direct communication with resident staff and travelers to ensure accountability.
  • Assist the CSSs with drafting and preparing alerts and advisories for WBG staff

Selection Criteria

Competencies

  • Detail Orientation
  • Attention to detail and a meticulous working nature are required to ensure the duties and accountabilities of this role are correctly carried out.
World Bank Group Core Competencies

  • The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities._
  • We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability._
  • Learn more about working at the _World Bank_ and _IFC_, including our values and inspiring stories._

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