Group Assistant with Nqf6 Diploma

2 weeks ago

Pretoria, South Africa MECS Africa Full time

South Africa, Gauteng - Tshwane (Pretoria)
- (Negotiable)

My client based in Pretoria is seeking a Group Administrative Assistant with an NQF6 Diploma and at least 3 years relevant experience.

**Key responsibilities**:
**Office management**
- Arrange and coordinate meetings and events as requested;
- Screen phone calls and incoming material/mail and keep the Network Manager updated;
- Ensure and promote a professional, friendly and informed first point of contact between Manager and clients and stakeholders;
- Assist in prioritising tasks and take proactive responsibility for relevant actions;
- Ensure that the office functions properly during frequent and varied absences of Manager;
- Take initiative and run errands to address office matters

**Administrative**
- Take and distribute minutes, prepare agendas and follow up on action items;
- Organise local and international travel arrangements for the Network Manager;
- Prepare presentations, write correspondence, proofread and edit documents;
- Document management: type reports, disseminate and do quality checks;
- Maintain and update the filing system;
- Maintain stationery levels and regulate usage;
- Assist with other project-related activities***

**Event coordination**
- Organise meetings and strategic breakaways including workshops and events;
- Coordinate and schedule staff meetings - gather agenda items and logistics related to offsite meetings including business and social events;
- Assist with co-ordination of client and stakeholder activities.

**Qualifications, skills and experience**:

- A National diploma in business administration or equivalent NQF Level 6 qualification, with at least three years’ experience as a secretary or Personal Assistance to a Manager
- Proficient in the use of Microsoft office Suite and Open Office;
- Advanced internet search engine skills (Google, internet explorer, etc);
- Ability to work as part of a multi-disciplinary team;
- Ability to always maintain highest level of confidentiality;
- High level of professionalism;
- Excellent organising skills;
- People Skills;
- Ability to multi-task and work towards multiple deadlines;
- Knowledge of government protocols will serve as an advantage;
- Knowledge of social media;
- Basic financial administration

For more information please contact:

- Lisa Baxendale

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