Project Office Manager

2 weeks ago

Westville, South Africa RCL FOODS Careers Full time

RCL Foods is currently seeking a Project Office Manager to join our Vector Logitics Division. The role will be based in Westville and report to the Supply Chain and Commercial Director.

RCL Foods entrusts the Project Office Manager to:

- Establish, implement, develop, and control best practices for project management throughout the organisation. This includes defining and documenting all policies and processes of project lifecycles in order to deliver these projects according to plan and within budget.
- Create formal methodologies for defining project key performance metrics and allocating resources.
- Oversee the coordination of multiple projects thereby ensuring that timing, risks, issues, resource requirements, etc. are dynamically managed across all projects.
- Monitor and report project statuses.

**Duties & Responsibilities**:
Strategic Framework and Planning
- Formulate and circulate the Vector guidelines/policy framework regarding project management and the role of the project management office.
- Ensure that all project processes are documented.
- Develop best practices, techniques, and tools for project planning, execution, project management, ongoing milestone/deliverable tracking, communication, and key performance metrics.
- Maintain the project management framework for the Company, including managing the paper-based and electronic repository of up-to-date project procedures, templates, benchmarks and guidelines.
- Monitor performance of projects against key strategic and operational indicators and ensure that any weaknesses are investigated and proper control measures established.
- Define how the scope, goals, and deliverables of projects should support business goals, in collaboration with senior management.
- Effectively communicate to and manage project expectations of project managers, owners, sponsors, team members, and other stakeholders in a clear and concise fashion.
- Determine the frequency and content of status reports from project managers, analyse results and troubleshoot problem areas/mitigate project risks.
- Participate in business strategic and budgetary planning processes; provide recommendations on policies and goals desired; and drive the implementation of new/revised programmes according to established guidelines.

Operational Management
- Effectively coordinate multi-disciplinary project teams’ time and allocate resources to ensure deliverables are completed.
- Assess and approve/disapprove the need for additional staff or consultants and make the appropriate appointment if necessary during the project’s lifecycle.
- Coordinate the development of all projects within the PMO portfolio from beginning to end.
- Review budget proposals, and recommend subsequent budget changes where necessary.
- Track and monitor all project milestones and deliverables using appropriate tools.
- Identify and manage project dependencies and critical paths.
- Accept and assess status reports, change requests, and requirements documentation to ensure smooth project progression.
- Conduct project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements.
- Coach, mentor, motivate, and supervise new project team leads, team members, and contractors, and influence them to take positive action and accountability for their assigned work.
- Identify and resolve issues and conflicts within and between various project teams.
- Provide direction to project teams including overseeing the assignment of individual responsibilities, tasks and technical functions.
- Lead and coordinate project update meetings, and document project status and issues.
- Apprise the Steering Committee of all projects’ status, issues and concerns.
- Act as the key liaison across all functional areas, including business units, information technology and outside vendors.
- Possess a broad knowledge of most technical and business resources and use them to effectively coordinate team members and external resources.
- Support project initiatives, including identifying and analysing preliminary business needs, budget considerations, time and resource estimates, defining the project scope and objectives, and getting business user sign-off.
- Supervise and lead the programme and project staff to oversee the impacts and interdependencies between programmes and work to ensure initiatives meet the strategic objectives of the executive leadership team.
- Ensure the project administration such as team communications, procedural controls (eg documentation control, issues control), filing, organising meetings, tracking whereabouts of participants, obtaining facilities, services and materials is undertaken.
- Ensure the correct classification of projects.
- Ensure that all active projects have a project sponsor, project owner, project customer and project manager and have appropriate business resources assigned to the project.
- Where appropriate, ensure essential project document

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