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Programme Administrator
4 months ago
-The main purpose of this position is to provide programme and project administrative services to ensure the smooth running of projects within the Currency Management Department of the South African Reserve Bank (SARB).
-Detailed Description
Assist with compiling and maintaining mandatory programme/ project documentation (e.g. information relating to the project charter, business case, project plan, and change request) to ensure project compliance in terms of Strategic Programme Management Office (SPMO) standards and procedures.
- Collate and manage programme/ project information and reports to ensure that relevant stakeholders are adequately informed of the programme/ project status.
- Liaise with various stakeholders (internal and external) throughout the project life cycle to maintain effective communication on all matters relating to the project.
- Update and maintain the integrated programme/ project schedule, highlighting deviations to ensure that project timelines are adhered to, and allowing for planning adjustments.
- Maintain a programme/project repository to ensure that project information is accessible to all stakeholders and available for audit purposes.
- Schedule meetings, consolidate information for meetings, maintain and disseminate minutes, and ensure that actions are followed up as per the minutes.
- Record, update and maintain lessons learnt, risks, issues and action logs to allow the management of project risks by the project manager.
- Contain and follow up on project activities in the absence of the programme/ project manager to ensure continuity.
- Maintain audit trail of all project expenditures, process invoices for payment and reconcile project budget on monthly basis. This includes liaising with vendors and the department’s financial management section to ensure the timely payment of invoices.
- Assist the programme/ project manager with the preparation of programme/ project reports.
- perform quality assurance on programme/ project Artefacts.
- Conduct resource onboarding in terms of vetting, logistics, project documentation, templates to be used, Standard Operating Procedures and use of SharePoint site;
- Assist project team in travel and accommodation arrangements;
- perform budget monitoring activities, and coordinate budgeting, reporting and forecasting activities.
Job Requirements
a Higher Certificate (NQF 5) in Project Management or equivalent;
- a minimum of eight years’ experience in a project environment; and
- solid knowledge of the project management discipline with an emphasis on project administration.
- Programme administration experience is required.
Additional requirements are as follows:
- analysing and problem-solving;
- learning focus;
- drive for results;
- teamwork;
- verbal and written communication;
- flexibility; and
- service and stakeholder focus.
How To Apply
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The SARB offers remuneration and benefits commensurate with the level of the position and in line with the market. The level at which the successful applicant will be appointed will depend on his/her competence and experience.
**Ms Zani Mashinini**
**Divisional Head: Centres of Excellence**
**Human Resources Department
Currency
-ZAR
-Amount of Travel
-Work At Home
