Programme Associate

5 months ago

Pretoria, South Africa United Nations Development Programme (UNDP) Full time

**Programme Associate - Women Economic Assembly (WECONA)**:
**Advertised on behalf of**:
**Location**:

- Pretoria, SOUTH AFRICA**Application Deadline**:

- 24-Jul-23
- **(Midnight New York, USA)**

**Time left**:

- 7d 7h 53m**Type of Contract**:

- Service Contract**Post Level**:

- SB-3**Languages Required**:

- English**Duration of Initial Contract**:

- 1 year**Background**:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women South Africa Multi-Country Office (MCO) covers SACU countries: Botswana, Lesotho, Namibia, South Africa and Swaziland.

UN Women is collaborating with the Department of Women, Youth and Persons with Disabilities (DWYPD) to enhance socio-economic transformation of women, youth, and persons with disabilities in South Africa. The DWYPD is mandated to lead on socio-economic transformation and the empowerment and participation of women, youth, and persons with disabilities through mainstreaming, advocacy, monitoring, and evaluation.

Women Economic Assembly (WECONA) is a catalyst platform for women owned/managed/led businesses/enterprises, anchored on collaboration between Government, private sector, and civil society. It is an ongoing initiative and a preventative measure against gender-based violence and femicide aimed at preventing the scourge by encouraging women to be economically active.UN Women South Africa Multi Country Office is providing technical support to the Department of Women, Youth and Persons with Disabilities (DWYPD).

The Programme Associate will support the coordination and strenghtening of the Women Economic Assembly Programme Objectives. He/She will sit in the Department of Women and will report to Chief Director of Social Transformation & Economic Empowerment in liaison with Programme Specialist (WEE, UNWOMEN SAMCO).

**Duties and Responsibilities**:
**Provide advanced administrative and logístical support to the formulation and management of programmes**:

- Provide advanced administrative support and inputs in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
- Provide technical guidance to the country offices and executing agencies on routine delivery and reporting of programme supported activities and finances.
- Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations.
- Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes in programme and project management.
- Review programme data from programmes/ projects.
- Identify sources, and gather and compile data and information for documents, guidelines, speeches, and position papers.

**Provide advanced administrative support to the financial management of the Programme Unit**:

- Prepare budget revisions and determine unutilized funds and the operational and financial close of a project.
- Review financial reports.

**Provide advanced administrative support to the Programme Unit**:

- Oversee all logístical, administrative, and financial arrangements for organization for meetings, workshops, events, and missions.
- Oversee travel arrangements for the Programme Team, including travel requisitions and claims.
- Prepare public information materials and briefing packets.
- Liaise with high level officials on administrative issues.
- Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials

**Provide administrative support to Resource Mobilization**:

- Prepare cost-sharing and other agreements; follow up on contributions within the SAMCO resource mobilization efforts.
- Organize, compile and process information from donors for SAMCO, and programme team, as inputs to various databases and documents.

**Facilitation of knowledge building and knowledge sharing**:

- Support synthesis of lessons learnt, and best practices related to programme management and finance.
- Coordinate the organization of training for the office staff and partners on programme and operations related issues.

**Any other emerging project related responsibilities that will be agreed upon with the Programme Specialist.**

**Key Performance Indicators**:

- Timely and accurate support to events, workshops, and missions.
- Full compliance of administrative activities with UN Women rules, regulations, policies, and procedures.
- Timely recording of overall programme unit finances.
- Timely and accurate tracking of data for management and donor purposes.
- Quality maintenance of internal systems.
- Quality background and presentation materials.

**Competencies**:
**Core Values**:

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