Host Site Officer
2 days ago
Inherent requirements:
- Matric and / or relevant tertiary qualification
- Minimum 3 years’ experience in a similar role
- Problem solving skills
- Proficiency with MS Office
- Valid driver’s license and own reliable vehicle
Preferred requirements:
- Experience working in the training industry
Duties and responsibilities:
- Visit the different workplaces on a monthly basis in order to assess and address project status in terms of compliance, progress, quality and standards thus ensuring successful completion of the learners placed in a hosted environment
- Understand all related legislative and SETA processes relating to the learnerships of the hosted sites
- Contact various companies and Non-Profit Organisations (NPO’s) to secure workplace for unemployed learners on Learnerships and / or Skills Programs
- Accurately update the database of host sites on a weekly basis
- Meet with the host sites to establish hosting suitability in line with qualification outcomes
- Negotiate rates and agreements with potential host sites
- Ensure all host site agreements are completed correctly and filed accordingly
- Distribute a report of available host sites to all Project Managers nationally on a weekly basis
- Ensure all learners that require host sites are placed at host sites within one month of receiving deliverables
- Good knowledge and understanding of the recruitment process
- Good knowledge and understanding of the exit level outcomes of the learnership that the learners are attending
- Promote learner’s adherence to the terms and conditions of the Employment Agreement
Promote learner’s compliance with workplace policies and procedures
- Ensure collection of timesheets and registers or any written assessment tools supplied by the employer or training provider, to record relevant workplace experience
- Keep an open communication channel with all Project Managers on requirements of the different host employers regrading: Attendance Registers, Absenteeism, Training Schedules, Annual / Sick / Other Leave and work being completed
- Monitoring attendance of learners and urgently informing the client of red flags issues with regards to attendance
- Ensure timesheets are completed for learners who received stipends from Training Force and that theses timesheets are scanned and handed out to the accounts department by the end of the second week of each month
- Visit all host sites monthly to discuss attendance, mentoring, completion of logbooks, learner progress, disciplinary issues etc.
- Attend client meetings with the Project Managers on workplace hosting if necessary
- Ensure records are kept up to date for learner, staff and self
- Ensure the workplace always has work for the learners to complete that is relevant to their qualification
- Source ongoing workplace projects for the learners to engage with
- Ensure Training Force workplaces are professional, treating the learners as any employee of a Company is to be treated with regards to achieving targets, weekly meetings, adhering to workplace hours etc.
- Monitoring the completion of the learner logbooks
- Adhere to the Company’s Quality Management System (QMS)
- Perform any other reasonable request as directed by management
- Always conduct oneself and promote the Company in a professional and positive manner
Attend induction sessions with new learners starting at Host Sites; ensure that the Code of Conduct is covered and that the learners understand the disciplinary process
**Job Types**: Full-time, Permanent
Ability to commute/relocate:
- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)
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