Third Part Customer Service Manager

2 weeks ago


Stellenbosch, South Africa Status Staffing Full time

**Western Cape**, Stellenbosch**

**(Market related)**

An established and well-known wine farm outside Stellenbosch has an exciting opportunity available for a Third Party Customer Service Manager with 7 years’ experience in a Logistics Export or Freight forwarding environment.

EMPLOYMENT TYPE : Permanent

SECTOR : Logistics

START DATE : A.S.A.P / Immediate

**DUTIES**:

- Customer liaison
- Liaise with clients in an account management capacity with regards to production and distribution requirements
- Establish and maintain good customer relationships
- Update sales orders on SAGE with confirmed loading date and loading site
- Monitor stock and keep clients informed
- Compile and send weekly stock report (finished and dry goods) to clients
- Monitor bottling request to planner according to sales order / production requirement
- Audit the system (SAGE) to ensure that it is updated and reflects confirmed customer pricing as received from sales representatives (pallets & container loadings)
- Inform Finance timeously of any customer specific invoice related requirements
- Manage and investigate customer complaints and take corrective action to ensure customers are informed and complaints are promptly resolved to finality
- Take the lead in assisting and resolving any relevant quality issues
- Complete and update client profile with specific requirements (organic certificates, packing list, etc.)
- Meet with other Managers to discuss possible improvements to customer service
- Update SAGE sales order with confirmed loading date, loading site and vessel details
- Co-ordinate production and logistic activities
- Liaise with planning, production and warehouse on a continuous basis to ensure orders are produced and distributed to meet the required delivery dates
- Facilitate the distribution requirements planning process to insure timely and accurate product delivery, which includes product movement from warehouses
- Weekly submit firm production and distribution to clients, warehouses / loading sites, indicating accurate site, date, time and quantities
- Process documentation for export and domestic shipments, timeously and accurately
- Establish and maintain good relationships with service providers
- Communicate with freight transport / freight forward companies on order status
- Work with warehouses, freight forwarders and transportation providers to ensure streamlined procedures in line with business and products
- Ensure service providers are in compliance with company regulations
- Administration and documentation control
- Assure compliance with SAWIS, DAFF, customs, export, applicable foreign trade / importation laws and applicable transport regulations
- Manage multiple lines of communication between suppliers, shippers, customers and internal parties, maintaining details and relaying pertinent information to appropriate parties
- Keep records of discussions or correspondence with customers
- Initiate invoicing and work closely with accounting department to ensure invoice accuracy
- Process distribution / freight claims and customer complaints
- Review and prepare documentation
- Audit export files for compliance and scan into database

**REQUIREMENTS**:

- Grade 12
- Relevant tertiary diploma or degree (advantageous)
- 7 years’ experience in a Logistics Export or Freight forwarding environment
- Good understanding and knowledge of exports in the wine industry
- Excellent interpersonal and communication skills
- Good planning, organisational and problem-solving skills

**HOURS**:

- 08:00 - 17:00 (Monday - Friday)

**CLOSING DATE**:

- 28 August 2023
- For more information please contact:
**Lisa Snyman



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