General Services Manager

2 weeks ago

Stellenbosch, South Africa Status Staffing Full time

**Western Cape**, Stellenbosch**

**(Market related)**

**Our client, located in Stellenbosch has an opportunity for a **General Service Manager** who is a dynamic individual with great management skills.**

**EMPLOYMENT TYPE : Permanent**

**SECTOR : Admin**

**START DATE : A.S.A.P / Immediate**

**DUTIES**:
**Office services including**:
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- **Monitor and report on office attendance.**
***:

- **Manage office access control system.**
***:

- **Manage office daily lunch and liaise with external provider.**
***:

- **Manage and maintain Smart Office app.**
***:

- **Manage budget and oversee kitchen and office stationery stock orders.**
***:

- **Office cleaning, hygiene, repairs and maintenance.**
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- **Liaison with building landlord.**
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- **Negotiating office lease renewal (due from Nov 2023)**
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- **Potential to source new office space, plan and manage an office move.**
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- **Conduct onboarding for new employees.**
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- **Collate annual SG&A budget and Capex (as required) and approve all SG&A budget related invoices.**
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- **Administrative support to leadership team.**
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- **Manage the procurement function.**
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- **Responsible for various committees, social and other.**
***

**Compliance including**:
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- **Office Health and Safety Officer responsible for creating and executing the workplace health and safety plan including training for safety committee members, compliance with OHS act, ensuring workplace risk assessments are completed and that the office is safety compliant.**
***:

- **Regional Deputy Information officer responsible for creating the required policies in line with the POPI act, arranging training for all employees, liaison with both internal general counsel and external specialist counsel and ensuring overall compliance with the Act.**
***:

- **B-BBEE responsibilities currently include sourcing suitable projects, creating an annual plan and managing CSI spend and documentation within approved budget.**
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- **Finance annual audit responsibility as regards submitting minutes from monthly leadership meetings.**
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**Events including**:
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- **Sourcing appropriate venues and preparing costings for a variety of events including employee events and customer events.**
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- **Event planning and management.**
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- **Managing the budget for events and all related items such as branded clothing, gifts and event stationery.**
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**Travel including**:
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- **Prepare, manage and report to MD on travel budget.**
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- **Liaison with external travel provider.**
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- **Oversee all bookings.**
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- **Negotiate annual contract renewal with external travel provider (due Oct 2023)**
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**Corporate Social Responsibility**:
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- **Liaison with beneficiaries.**
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- **Preparing annual CSI plan according to budget allocated**
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- **Responsible for collecting data and reporting on B-BBEE element for annual scorecard audit.**
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- **Collating documentation eg 18A tax certificates from donations.**
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**Brand and Communications**:
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- **Regional brand officer ensuring that the corporate brand identity is upheld and executed correctly in all formats.**
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- **Liaison with Global Corporate Affairs Director.**
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- **Manage and maintain new South Africa website.**
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- **Responsible for publishing quarterly employee newsletter.**
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**REQUIREMENTS**:
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- **Matric qualification**
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- **10 years’ experience in related field**
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- **Proven track record in compliance management and project management.**
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- **Intermediate proficiency in MS office, SAP, CCTV and access control solutions.**
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- **Knowledge of Asset Management and data protection operations and legislation.**
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- **Excellent written and verbal communication skills.**
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**HOURS**:
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- **8am - 5pm (Mon - Fri)**
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**CLOSING DATE**:
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- **13 July 2023**
***

**today.**
- For more information please contact:
**Lisa Snyman

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