Logistics Administrator

5 months ago

Pretoria, South Africa UD Trucks Full time

**Logistics Administrator**
**Department : Logistics (BP55300)**

**Job Overview**
UD Trucks is known for our pioneering technologies and products within the commercial automotive industry. This position will support the clerical activities of the logistics department, smooth processing of invoices and monitoring KD shipment activities._._

**Responsibilities and Duties**
- Verify and authenticate invoice hardcopies submitted from all supply chain logístical suppliers.
- Process invoice coding as per UDSA standards for approved GL - CC/PC
- Ensure supplier's invoices are submitted for processing before the monthly SAP cut-off.
- Monitor suppliers providing transport services to UDSA to comply with billing requirements invoice cut monthly.
- Report incidents/accidents claimable from insurance to the legal department and follow through with insurance claim closure.
- Complete monthly recon for SPOL financial reporting.
- Responsible to update the shipment cost tracker.
- Verify all reverse logistics costs as per supplier breakdown.
- Responsible for processing the material cost on SYSPRO.
- Responsible for creating an LCT sheet for KD Parts and processing it on SYSPRO.
- Responsible for GRN the KD parts invoices.
- Continue to improve the current processes within the role.
- Ability to work in a cross-functional team and drive continuous improvement.
- Perform all other duties and tasks as assigned by Supervisor or Manager.

**Minimum qualifications**
- Diploma in Supply Chain Management/Accounting/Business Administration/Relevant N.Dip

**Experience**
- 2-3 years of relevant experience in the Automotive industry.

**Key Competencies**
- Knowledge understanding and compliance with organizations systems, policies, and procedures.
- Knowledge and awareness of any new developments within operations.
- Reporting skills.
- Raise discrepancies immediately with billing.
- Understanding logistics and supply chain models with invoicing.
- Understand VAT calculations.
- Good interpersonal skills.
- Good communication skills.
- Ability to manage time efficiently.
- Ability to work effectively in a team.
- Demonstrate responsibility.
- Excellent analytical skills.
- Attention to detail to authenticate billing to UDSA.
- Good understanding of shipping and INCO terms.

**Job Requirements**
- IT Knowledge: use of MS Office (Excel, MS-word, PowerPoint).
- Work experience as a Logistics Administrator, Warehouse Administrator, or similar role.
- Knowledge of logistics software or transport management systems.
- Basic accounting knowledge.
- Excellent organizational and time-management skills.

**About UD Trucks**

Part of the Isuzu group, UD Trucks is a global leading international commercial vehicle solutions provider headquartered in Japan. At UD Trucks, we are defining the next generation of smart logistics solutions through advanced innovations in automation, electro mobility and connectivity. UD Trucks develops, manufactures and sells a wide range of heavy, medium and light-duty trucks, operating in more than 60 countries across all continents. Our trucks and people go the extra mile for our customers and business partners, day in and day out.

We are an 8,000+ strong team of colleagues with 40 nationalities who bring diversity and passion in delivering our products and services. We trust each other, work collaboratively and embrace change. At UD Trucks, our purpose is Better Life - to make life better for people and the planet. We have developed a culture that promotes:
**Diverse and friendly culture** - Strong culture of diversity and inclusion, organizing annual events, daily activities and open communication platforms including various internal voluntary networks.
**Empowered growth** - Global exposure and growth opportunities across functions and countries through internal mobility system and self-driven career opportunities, building a learning organization by enabling self-managed learning supported by the UD Academy.
**Flexibility with trust **- We continue to fully support both remote working (where and when applicable) and flexible working hours, we actively encourage our colleagues to maintain a good work/life balance. You will have the autonomy and flexibility to split your working time between both our wonderful, modern and equipped HQ and remotely.

Be part of our journey to create Better Life for society, for our customers and for yourself. UD Trucks is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all our colleagues.

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