Secretary to Board of Directors

3 months ago

Cape Town, South Africa VPUU NPC Full time

_VPUU NPC is a Public Benefit Organisation implementing multi-sectoral integrated area based upgrading programmes of neighbourhoods in townships and informal settlements. This is done in partnership with communities, municipalities, provincial and national government._
- We work in an integrated team of community participation, socio economic development, operation and maintenance, spatial planning and design, infrastructure development, and knowledge management towards sustainable urban neighbourhoods. For our team we are looking for a:_

**Secretary to Board of Directors**

**Job Purpose**:
The employment is part-time and directly related to the preparation and conduct of regular Board of Directors Meetings as well as Annual General Meetings (AGM) which will be attended in person as well as online.

The position will report to Chair and Deputy Chair of the Board of Directors of the NPC and will be executed at the VPUU NPC Office in Observatory, Cape Town as well as online.

**Key Performance Areas**:

- Providing administrative support to the Chair, Deputy Chair and all members and eventually invited resource persons, totalling to around 10 persons;
- Management of information for the above-mentioned group of persons;
- Coordinate communications between Chair, Deputy Chair and members of the Board;
- Similar tasks are to be extended to Committees of the Board, which are composed of above-mentioned persons and will increase in number over time. Currently up to three committees are established.

**Specific task to be performed**:

- Drafting minutes and Board reports.
- Draft quarterly reports to the Board as and when required.
- Maintain registers, and records including statutory records.
- Compile and translate data and information in order to provide and communicate information for decision-making, reporting storing, and planning.
- Compile meeting packs.
- Ensure proper filing of all documentation.
- Provide effective end-to-end administration for Board and Board Committee meetings.
- Provide administrative support to the Board Secretary.
- Perform financial, procurement, and other office administrative functions.
- Assist in the preparation of the budget for the Board and Board-related activities.
- Monitor budgets, reconcile, and report items of concern.
- Other related ad-hoc tasks.
- Coordinate travel arrangements for Board members and Board Secretary.
- Arrange meetings and other events.
- Effectively plans, schedules prioritizes and controls activities.
- Coordinate maintenance requirements relevant to the work environment.
- Manages own time effectively.
- Respond to queries and inquiries and provide relevant information.
- Ability to work independently and under pressure.

**Requirements**:

- A degree or diploma preferably one that includes HR management and or administration.
- Previous experience (at least three years as an executive assistant, or HR officer, communications manager).
- Ability to maintain obtained information and documents (in hard and soft copy) confidential.
- Excellent communication skills.
- Computer literacy, i.e. Word processing, Power Point and Excel, working with digital communication and data storage platforms (MS Teams, Zoom, Web-Ex, WhatsApp, Next Cloud, One Drive, etc.).
- Knowledge of manual and electronic filing systems.
- Knowledge of drafting minutes.
- Information gathering and analytical skills, with ability to capture vast amounts of information.
- Excellent verbal and written communication in English.
- Strong communications skills and ability to listen and notice, using both formal and informal channels.
- Ability to maintain good relations with Board Members.
- Versatility in social interaction, i.e. the ability to interact at different levels within scope of work and relations.
- Ability to self-manage and take own initiative.
- Good interpersonal skills, i.e. patience, assertive, honesty, hardworking, trust, reliable, trustworthy, etc.
- Tolerant of other people’s views, beliefs, and outlook to life and what is happening around them.

**Special Conditions**

The bulk of the tasks can be executed in home-office work. Presence in all Board and Committee Meetings is mandatory, the form to be arranged with the Board leadership.

The work is to be organized towards the preparation and conduct of Board Meetings and follow-up activities. The yearly calendar of Board Meetings is to be ascertained with the Chair and Deputy Chair of the Board and the Heads of Board Committees.

**Honorarium**:
The flat honorarium includes necessary disbursements for local travel within Cape Town in attending Board Meetings at VPUU NPC in Observatory, use of telephone and wifi/data at home office.

The flat honorarium is **R300.00 per hour**

**How to apply?**

Closing date**:Wednedsay 16 October 2024**

**Job Types**: Part-time, Temporary

Pay: R300,00 per hour

  • Company Secretary Administrator

    6 months ago

    Cape Town, South Africa Allan Gray Full time

    **Job Summary**: - Allan Gray is an investment management firm focused on building long-term wealth for our clients. We always put our client’ interests first. We design our products and fees so that they tie our success to that of our clients. We try to build our clients’ trust and confidence in us through offering excellent client service. Every...

  • Company Secretary

    2 months ago

    Cape Town, South Africa Jobted ZA C2 Full time

    Overview Hire Resolve’s Client is seeking a skilled Company Secretary to join their dynamic team. This role is crucial for the organisation to maintain its corporate governance standards and ensure compliance with regulatory frameworks. You will work closely with the Board of Directors, providing expert advice on governance matters and handling...

  • Company Secretarial Consultant

    6 months ago

    Cape Town, South Africa BDO South Africa Full time

    BDO South Africa is seeking to appoint a talented and experienced Company Secretarial Consultant to join the Cape Town office. The successful applicant would have proven experience in the provision of effective company secretarial service to the Shareholders, Board, sub-committees and other governance structures of the organisation and to ensure compliance...

  • Company Secretary

    3 weeks ago

    Cape Town, South Africa HotelJobs.co.za Full time

    Join a Leading Property Development Company_ Are you a seasoned professional with expertise in corporate governance and compliance? We’re seeking a dynamic **Company Secretary** to provide exceptional secretarial and governance support to our Board of Directors and executive management. **About the Role** As the Company Secretary, you’ll play a key...

  • Company Secretary(Renewable energy)

    4 weeks ago

    Cape Town, South Africa SET Recruitment Consultants Full time

    Company SecretaryMarket-related Salary packageCape Town/JohannesburgRole PurposeWe are seeking a dynamic and experienced Company Secretary to ensure robust corporate governance, regulatory compliance, and efficient board operations. This critical role will support the Leadership Team and Board in meeting its legal and ethical obligations while fostering...

  • Company Secretary(Renewable energy)

    4 weeks ago

    Cape Town, South Africa Set Consulting Full time

    Company SecretaryMarket-related Salary packageCape Town/JohannesburgRole PurposeWe are seeking a dynamic and experienced Company Secretary to ensure robust corporate governance, regulatory compliance, and efficient board operations. This critical role will support the Leadership Team and Board in meeting its legal and ethical obligations while fostering...

  • Company Secretary(Renewable energy)

    4 weeks ago

    Cape Town, South Africa Set Consulting Full time

    Company Secretary Market-related Salary package Cape Town/Johannesburg Role Purpose We are seeking a dynamic and experienced Company Secretary to ensure robust corporate governance, regulatory compliance, and efficient board operations. This critical role will support the Leadership Team and Board in meeting its legal and ethical obligations while...

  • Company Secretary

    18 hours ago

    Cape Town, South Africa PPS Recruitment Full time

    **Job Advert Summary**: The PPSI Group Company Secretary will be responsible for all corporate governance oversight responsibilities, company related legal matters, statutory functions and duties, ensure strategic alignment of board responsibilities and PPSI Group Strategic objectives. The Company Secretary shall assist the Executive of Governance in...

  • Company Secretary(Renewable energy)

    3 weeks ago

    Cape Town City Centre, South Africa Jobted ZA C2 Full time

    Company Secretary Market-related Salary package Cape Town/Johannesburg Role Purpose We are seeking a dynamic and experienced Company Secretary to ensure robust corporate governance, regulatory compliance, and efficient board operations. This critical role will support the Leadership Team and Board in meeting its legal and ethical obligations while...

  • Assistant Company Secretary

    3 weeks ago

    Cape Town, South Africa Santam Insurance Full time

    Job title : Assistant Company SecretaryJob Location : Western Cape, BellvilleDeadline : December 06, 2024Quick Recommended Links Jobs by Location Job by industries JOB DESCRIPTION The successful incumbent’s duties will include, but are not limited to, the following:  The maintenance, administration and legal entity management of the companies within the...

  • Deputy Company Secretary

    2 months ago

    Cape Town, South Africa Sanlam Full time

    CAREER OPPORTUNITY The Santam Group of companies has a position available for a seasoned Assistant Company Secretary who will be based in Tygervalley, Cape Town.  The successful incumbent will provide company secretarial support services to the Santam Group of companies by assisting the Group Company Secretary with ensuring compliance will all...

  • Company Secretarial Consultant

    7 months ago

    Cape Town, South Africa BDO South Africa Full time

      BDO South Africa is seeking to appoint a talented and experienced Company Secretarial Consultant to join the Cape Town office. The successful applicant would have proven experience in the provision of effective company secretarial service to the Shareholders, Board, sub-committees and other governance structures of the organisation and to ensure...

  • Company Secretarial Assistant

    2 months ago

    Cape Town, South Africa Rory Mackie & Associates Full time

    Overview:Our client, a leading global Asset Manager is seeking to hire a Company Secretarial Assistant. Our client’s company secretarial team is a global team with responsibility for maintaining the integrity of their corporate governance framework. They thrive on exceptional organizational prowess and attention to detail, strengths that are paramount in...

  • Company Secretarial Assistant

    2 months ago

    Cape Town, South Africa Rory Mackie & Associates Full time

    Overview:Our client, a leading global Asset Manager is seeking to hire a Company Secretarial Assistant. Our client’s company secretarial team is a global team with responsibility for maintaining the integrity of their corporate governance framework. They thrive on exceptional organizational prowess and attention to detail, strengths that are paramount in...

  • Company Secretarial Assistant

    2 months ago

    Cape Town, South Africa Rory Mackie & Associates Full time

    Overview: Our client, a leading global Asset Manager is seeking to hire a Company Secretarial Assistant. Our client’s company secretarial team is a global team with responsibility for maintaining the integrity of their corporate governance framework. They thrive on exceptional organizational prowess and attention to detail, strengths that are paramount in...

  • Company Secretarial Co-ordinator

    2 months ago

    Cape Town, South Africa Vivo Energy Full time

    **Job Purpose**: This role reports directly to the Group Company Secretary within the Corporate Secretariat Department. The role holder has a varied remit providing a pro-active, professional company secretarial service to Vivo Energy Group subsidiaries. **Principle Activities**: Management & Group Support - Delivery of an effective Company Secretarial...

  • Company Secretarial Assistant

    1 month ago

    Cape Town City Centre, South Africa Jobted ZA C2 Full time

    Overview: Our client, a leading global Asset Manager is seeking to hire a Company Secretarial Assistant. Our client’s company secretarial team is a global team with responsibility for maintaining the integrity of their corporate governance framework. They thrive on exceptional organizational prowess and attention to detail, strengths that are paramount in...

  • Envusa Company Secretary

    1 month ago

    Cape Town, South Africa EDF Renewables Full time

    Role Overview Envusa Energy is seeking a dynamic and experienced Company Secretary to ensure robust corporate governance, regulatory compliance, and efficient board operations. This critical role will support the Leadership Team and Board in meeting its legal and ethical obligations while fostering transparency and accountability across the...

  • Secretarial and Administrative Support Professional

    3 days ago

    Cape Town, Western Cape, South Africa Rory Mackie & Associates Full time

    Rory Mackie & Associates is looking for an experienced Secretarial and Administrative Support Professional to join our team. In this critical role, you will provide high-quality support to our legal advisors, ensuring the smooth operation of our business.About the PositionThis is an exciting opportunity for someone with a keen eye for detail, excellent...

  • Company Secretary

    3 weeks ago

    Cape Town, South Africa Set Consulting Full time

    Company Secretary (Investments)Cape TownR400k - R550k per annumA Global Investment Firm managing over a billion across alternative and long-only portfolios and specializing in asset classes like fixed income, equity, and commodities is looking for a Company Secretary. Reporting to the Head of Legal, you will work closely with the finance and various other...