Procurement Administrator

2 days ago

Cape Town, South Africa SFG ENGINEERING SERVICES (PTY) LTD Full time

**Function**:
To ensure company’s procurement processes are efficient, cost-effective and compliant with relevant policies and regulations

**JOB PURPOSE**:
Responsible for managing and overseeing various aspects of the procurement process within the company. The role involves managing purchasing activities, maintaining vendor relationships, and ensuring the efficient and cost-effective acquisition of goods and services.

**Accountability**:
**VENDOR MANAGEMENT**
- Maintain and update a database of approved vendors.
- Establish and maintain relationships with suppliers.
- Evaluate supplier performance and ensure compliance with contract terms.
- Conduct market research to identify potential suppliers.
- Evaluate supplier proposals and select appropriate vendors based on quality, cost, and delivery performance.
- Negotiate terms and conditions with suppliers to secure competitive pricing and service.

**PROCUREMENT PROCESS MANAGEMENT**
- Ensure timely and accurate processing of purchase orders.
- Negotiate prices with suppliers to achieve the best possible cost savings.
- Assist in the development and implementation of procurement policies and procedures.
- Ensure compliance with internal and external procurement regulations.
- Monitor and track orders to ensure timely delivery.

**COMPLIANCE & DOCUMENTATION**
- Ensure compliance with procurement policies and procedures.
- Maintain accurate and up-to-date procurement records and documentation.
- Assist in the preparation of reports and analysis on procurement activities.
- Ensure proper documentation of procurement activities for audit purposes.

**COST CONTROL**
- Identify and implement cost-saving opportunities.

**STAKEHOLDER COLLABORATION**
- Collaborate with internal departments to understand their procurement needs.
- Provide support and guidance to staff on procurement policies and procedures.
- Resolve procurement-related issues and discrepancies.
- **External challenges**:_
- _Supply Chain Disruptions _
- _Price Fluctuations_
- _Supplier Reliability and Performance_
- _Economic Conditions _
- _Cultural and Language Barriers_
- _Supplier Market Consolidations _
- **Internal challenges**:_
- _Communication and Coordination_
- _Process Efficiency_
- _Compliance and Risk Management _
- _Supplier Relationship Management _
- _Data Management _
- **Requirements**:_
- **Matric/Grade 12 (NQF 4) is essential**
- Bachelor’s degree/B.Tech in Supply Chain Management, Business Administration or related field preferred
- **2 - 3 years’ experience as a procurement clerk and/or procurement administrator in a wholesaler or retail environment**
- Strong understanding of procurement processes, policies and best practices
- Proficient in Microsoft Office Suite
- Experience with an ERP system is required

**Behavioral Competencies/Personal characteristics**
- Ability to work under pressure and meet deadlines
- Good verbal and written communication skills
- Ability to work independently and within a team
- Excellent time management skills
- Exceptional administrative skills
- Proactive and adaptable qualities

**Please send an Updated detailed CV, copy of ID and certificates when applying**

**Job Type**: Permanent

Pay: R1 000,00 - R1 001,00 per month

**Education**:

- Certificate (required)

**Experience**:

- Administrative office procedures, practices and procurement: 3 years (required)
- Microsoft Office Suite: 3 years (required)
- ERP System: 3 years (required)
- Price Negotiation: 3 years (required)
- Supplier relationship building: 3 years (required)

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