Procurement Administrator

4 months ago


Cape Town, South Africa The Legends Agency Full time

Key Responsibilities:

1. Procurement and Supplier Management:

  • Place orders with suppliers for CNC carbide tools, metals, and other manufacturing supplies.
  • Identify and liaise with new and existing suppliers to obtain competitive quotes for tools and materials.
  • Negotiate pricing, lead times, and terms of service to ensure cost-effective procurement.
  • Maintain relationships with suppliers and ensure timely deliveries to avoid production delays.

2. Metals and Tools Knowledge:

  • Understand the technical requirements for different types of tools and their applications in the manufacturing process.
  • Provide recommendations on the best materials and tools based on project specifications and production needs.

3. Stock Control and Management:

  • Track and manage inventory levels of CNC carbide tools and metals, ensuring appropriate stock is maintained to meet production demands.
  • Perform regular stock audits and adjust procurement plans accordingly to avoid shortages or overstocking.
  • Coordinate with the warehouse team to ensure the accuracy of stock records.

4. ISO 9001 Compliance and Process Improvement:

  • Ensure procurement and inventory management processes comply with ISO 9001
  • Assist in developing and implementing more effective procedures for traceability of tools and materials.
  • Collaborate with the quality control team to ensure compliance with all relevant quality standards and practices.

5. Administrative and Documentation Support:

  • Perform administrative tasks, including filing purchase orders, maintaining supplier records, and tracking order progress.
  • Prepare detailed reports on procurement activities, stock levels, and supplier performance.
  • Work closely with the accounts team to ensure proper invoicing and payment for all procured items.

6. Process Optimization:

  • Identify areas of improvement in procurement and stock management processes, and propose solutions to enhance efficiency.
  • Collaborate with different departments to streamline communication between suppliers, the factory, and office personnel.


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