Procurement and Logistics Administrator

1 week ago

Cape Town, South Africa Scatec Full time

Overview:
Want to join an innovative player in renewable energy that is rapidly growing in Africa? Since it was established in 2019 as part of renewable energy frontrunner Scatec, Release has been developing and deploying a unique, flexible leasing solution of pre-assembled and modular solar and battery equipment for the mining and utilities market. Recently announced funding by Climate Fund Managers will enable our dynamic, young team in its ambition to power and electrify Africa. We are present in several countries in Africa and in the Americas, and are headquartered in Oslo, Norway.

**Main purpose of position**

Currently we are looking for a** Procurement and Logistics Administrator (12-month contract)** in Cape Town, South Africa to be part of our global team working together towards our vision - **Improving our future**. As our Procurement and Logistics Administrator you will provide a coordination service to the Project Management Team with regards to Vendor registrations, Procurement and Logistics through sharing information and ensuring that projects are executed on time and successfully.

**Main responsibilities**
- Follow the guidelines and prescribed structures as outlined by the operating system
- Provide continuous input towards improvement and optimization of the operating system
- Successfully implement the operating system throughout the structuring and execution phase of the Project
- Assist with the onboarding of vendors
- Screening of documents / attention to detail
- Basic legal and compliance screening
- Screening of vendor information and document verification
- Communication with the vendor to convey Release’s’s expectations and procedures to get the correct outstanding information and fully completed documentation
- Basic legal screening of company, director’s and key employees
- Update Vendor Management System
- Daily communication with Procurement & Logistics Managerr to report and prioritise
- Report system errors and suggest
- Obtain quotes and lead times for services / materials requested by plant(s)
- Prepare contracts / Purchase Orders(PO’s) for relevant service/material suppliers and send to Line Manager / Business Unit Manager for signature
- Follow up on PO’s and Send Purhchase Orders for services and materials to suppliers
- Save signed contracts/ PO’s on document management system and update tracker(s)
- Highlight logistic risks identified during the delivery of goods timeously communicate to Line Manager / Stake holders
- Maintain delivery documentation (Commercial Invoices, Packing Lists & Material Handover Sheets) for delivery including shipping registers, delivery plans and trackers in accordance with the operating system (Digitally)
- Receive invoices and check against contracts/purchase orders and delivery notes from site and code on Payment System(Eye-Share(ES)) and recommend for payment or reject with reasons

**Qualifications and competencies**
- Minimum: Diploma in Supply Chain Management
- 2+ years experience in a similar role in procurement and logistics
- Excellent knowledge in MS Office: Advanced Excel, MSWord, PowerPoint and Dynamics 365
- Coordinate the implementation of local content and economic development commitments under procurement
- Assist in the audit of the implementation of procurement policy and procedure
- Organize day-to-day electronic filing in the document management system
- Presentation and report writing skills

**Personal characteristics**

It is part of every Release employee's term of reference to contribute to Scatec group’s vision: Improving our Future and adhere to our company values which are:

- ** Predictable**: demonstrate clear communication and listening skills, shares information in an open and honest way
- ** Driving results**:demonstrate determination, pro-activeness, can prioritize and work independently
- ** Changemaker**:demonstrate entrepreneurship, can challenge, fast learner, take initiates and adjust
- ** Working together**:demonstrate teamwork, shares responsibilities, can compromise, has a can-do attitude

**We offer**

Release is an exciting, innovative, and ambitious company operating in a growing industry. We offer a challenging and interesting position where you will be part of a flexible, diverse, and truly international working environment consisting of highly competent and committed colleagues with a positive drive to make a difference.

Release is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law. All hiring decisions are made based on merit, competence, and business need.

Applications will be processed on a continuous basis.

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