Debtors Administrator

1 week ago

Durban, South Africa Loretta Sanderson HR Full time

**Debtors Administrator**

**Durban**

This role consists of the full Debtors function. You will be required to manage a large collection of debtor accounts.

**Duties and Responsibilities**:
**- Debtors control**
- Control and reconcile accounts receivable, ensuring debtors accounts are settled timeously and accurately.
- Attend to account / customer queries in a timely manner. Investigate and resolve any discrepancies.
- Share debtors’ balance status information with relevant reps.
- Send monthly statements.
- Reconcile the accounts receivable ledger and ensure that all receipts are accounted for and allocations are accurate.
- Administer debt collection - facilitate payment of invoices due by sending reminders and contacting customers to follow up on outstanding accounts.
- Timeously flag overdue accounts to relevant staff and management and put these accounts on hold.
- Escalation of defaulting debtors to legal department for handover where necessary.
- Ensure compliance with all internal controls across business operations. Ensure that all policies and processes are adhered to.
- Manage debtor account credit limits within company policy guidelines
- **Processing and administration**
- Process accounts and receipts in compliance with financial policies and procedures.
- Open new accounts after all the necessary validations have been done.
- Administer and maintain account details, specifically customer details, discounts, settlement discounts, terms, rebates, etc.
- Process credit notes for empty drums and containers.
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.

**- Reporting**
- Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts.
- Monitoring of accounts to ensure that debts are settled timeously and that accounts are up to date.
- Daily, weekly and monthly reporting to management.
- Assist with weekly cash flow forecasts relating to debtors.
- Provide analysis and reports to management as requested.

**Experience and Qualifications**
- Minimum 3 years relevant experience in a similar position essential.
- Experience in the management of a large debtors book.
- Experience in dealing with group company debtors operating in different regions.
- Relevant finance related degree / diploma - beneficial.
- Current working knowledge of Syspro - essential.
- Solid understanding of financial processes and practices, accounting principles, fair credit practices and collection regulations.
- Ability to roll-up sleeves and work with team members.
- A keen eye for detail and desire to probe further into data.
- Valid driver’s license and reliable transport.

**Computer Literacy**
- Syspro - essential.
- Intermediate knowledge of MS Office packages (e.g. Excel, Word, Outlook, etc.)
- Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom etc.)

Application Question(s):

- Do you have your own vehicle?

**Education**:

- Certificate (preferred)

**Experience**:

- SYSPRO: 3 years (preferred)
- group debtors in different regions: 2 years (preferred)

License/Certification:

- drivers (preferred)

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