Executive Personal Assistant
3 weeks ago
South Africa, Gauteng - Jhb Southern Suburbs
- R 35000
Scheduling Appointments, Communicating with Key Executives
Executive Calendar Management, Answering Calls and Office Management
Minimum Qualification: Matric
Tertiary Qualification: Will be advantageous.
Experience: Minimum 5 years
Code 8 driver’s license
Fluency in Afrikaans and English
Working with customers and maintaining customer relations
Problem solving skills
Ability to adapt to environment
Time management
Key Tasks:
Managing all the assts and items in the safe
Processing attorneys' billing and monthly invoices
Arrange platters and food for training and parties.
Banking Rentals - arrange dates and times weekly
Bidtrack installations, reports, certificate
Billings and allocations
Board report reminders
Boardroom Calendar, meeting dates and times, setting up with refreshments
Branch reports reminders and compiling and adding to exco drive.
Business card ordering
Calendar - Duncan, Shaun Henn, louis Liebenberg, Johan Bester Mandisa Sithoza
Car rental templates and online portal how to use and make bookings
Cell phone billing & payments monthly
Cell phone handed over in the cupboard
Complaints received from customers - how to address and then sort out
Contacts introduction
Delivery book
Embroidery
Exco Calendar yearly planning and adding into calendars
Expense claim forms
Farewell parties
Flowers & Hampers order
General order of stationery and office supplier
How to get fines reduced
Introduction to all the staff at the companies that you’ll be dealing with
Leads 2 Business
Liaise with HR to set up meetings with staff once the cell phone contracts have been cancelled
Liquidation communications
Login details of sites
Lucky daily planning, Leave, Weekly Wages, Vehicle Sheet & ESS
Masonic Liquor orders
Meat world ordering for Braai
Month-end invoices & Statements
MTN accounts manager & support
MTN Portal
NATIS online
Network reporting
Pay city - fines, and license renewals
Rebo - telephone list and birthday every month. Inform of visitors who will be arriving
Receive the board resolutions send Tracy on a quarterly basis
Reminders on board pack that needs to be sent out
Repsly - Training, Reporting, checking calendar, updates Top 10, Certificates
Send out Exco reminders for the agenda every second week
TNET Report Training
Travel forms - processes to follow.
Travelling
Upgrades & cancellations on cell phones
Visa’s
Vodacom billing
Vodacom portal
Water, Coffee and Biscuit orders
Year planning for board meetings into the calendar
- For more information please contact:
- Les Jones
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