Executive Personal Assistant to The Chairman

2 weeks ago

Johannesburg, South Africa Synergy Jobs (Pty) Ltd Full time

**Position**:Executive Personal Assistant

**Location**:Bryanston, Johannesburg

**Salary**: R35K Highly Negotiable

**EE**:Open to all

**Purpose of the job**
This position needs to provide professional administrative support and secretarial services to the Chairman of the company.

The incumbent should be well organised, have great time management skills and be able to act without guidance.

**Key performance areas**
- Provide the Chairman with an exceptional and professional standard of support in his role as the Executive Chairman of the company and a non-executive director of various other boards:

- Serving as not only a gatekeeper, but additionally as the central point of contact.
- Managing information flow to the Chairman in a timely and accurate manner.
- Ability to type executive communication/letters.
- Organise meetings by generating invitations and coordinating complex calendars. In addition to reserving meeting rooms, organise for catering, audio/video and other essential services as needed.
- Organise team events and functions for the Chairman.
- Answer incoming calls and provide support as required by taking inclusive messages that allow the Chairman to respond effectively.
- Maintain highly organised confidential files and records.
- Manage multiple projects, taking on new responsibilities, autonomously provide solutions and assistance and handle novel issues.
- Plan and book local and international travel and create expense reports using systems.
- Ability to do own research and come up with programs for the Chairman while he is travelling internationally.
- Level of professionalism that inspires confidence to all stakeholders dealing with the executive office.
- Available and accessible even after hours to assist the chairman whenever required.
- Ability to make online bank payments for business and personal invoices and ability to handle all FICA requests.
- Managing the two households of the Chairman
- Managing housekeepers and other staff at the households
- Liase with contractors and service providers
- Purchase electricity, groceries, household items and gardening materials for the households
- Ability to manage home automation software for the households
- Vehicle management
- Ensure vehicles are serviced.
- License renewals
- Insurance claims
- Event planning and purchasing of gifts for special occasions and functions.
- Manage the Chairmans personal diary and run errands as requested.

**Qualifications and experience**
- **Minimum qualification**: Matric and relevant personal assistant qualification
- MS Office knowledge
- Tech savvy and experience with office and household gadgets
- Active listening skills
- Excellent verbal and written communication skills
- Discretion and confidentiality
- Minimum of 10 years’ experience in a similar role where assistance was provided to an Executive Chairperson

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