Data Quality Improvement Mentor

6 months ago

Parktown, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To provide technical support to strengthen the M&E systems for implementing and monitoring the Project PrEP; particularly ensuring data quality of the indicators and metrics about the provision of SRH and PrEP at the community level and any demand creation social mobilization data

**Location**:

- **Parktown - Johannesburg**

**Key performance areas**:

- Collect and review weekly dispatches and implement data-cleaning plans
- Collect and review weekly data for all indicators
- Capture missing data where applicable
- Compare data entered with source documents and make necessary corrections to information entered
- Participate in the implementation of M&E needs assessments for the specific sub-districts
- Review data to identify gaps in the site and sub-district M&E systems
- Develop M&E interventions in response to the specific needs and priorities of the sub-district
- Develop a work plan and timelines for addressing the identified needs and priorities
- Follow through with action plans and data clean-up activities resulting from assessments
- Assist the M&E team in developing and managing processes for regular, on-time, and accurate data from clusters
- Support the implementation of the proposed activities in the cluster
- Support teams and troubleshoot any issues to successfully capture all demand creation and social mobilization data
- Establish/participate in sub-district and site-level data quality forums
- Participate in site-level and sub-district data review meetings (to support data use)
- Plan and conduct regular site visits to conduct data quality assessments and ascertain data-related issues
- Develop monthly reports with sub-district output information and submit managers
- Integrate feedback from monthly output reports into the program implementation plan and subsequent progress reports
- Participate actively in the generation of required Donor and other institute reports
- Participate in regular planning sessions with line manager and/or technical specialists
- Liaise with facility Team Leaders for submission of relevant data
- Compile prescribed reports for timely submission to the relevant stakeholders
- Distribute data and reports to relevant team members and management
- Ensure report queries from the M&E technical team are resolved timeously within the reporting timelines set by the M&E reporting portfolio
- Work with teams to create monthly reports on demand creation performance, including analyses on the effectiveness of methods used to reach AGYW and translate them into clinic users for SRH services including PrEP
- Implement quality improvement projects developed under KPA 1 with particular attention to strengthening data reporting, data quality, and systems at sub-district and individual site levels
- Provide support to ensure appropriate data flow and data quality is maintained from the facility to sub district, this includes data reported into the NDoH systems
- Generate timely and accurate monthly reports and submit to the managers
- Maintain accurate records to document support provided, processes, and outputs to report to the M&E team
- Act as the first point of contact in assisting data capturers and site managers with data-related issues and mentoring
- Train and mentor data capturers on all client data captured
- Develop, monitor, and support site-level dashboards and run charts
- Maintain accurate records to document processes and outputs
- Communication with all levels of the institute staff around programmatic inputs and outputs
- Communication with stakeholders when and if required
- Take ownership and accountability for tasks and demonstrate effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Take ownership of driving your career development

**Required minimum education and training**:

- **Degree (or equivalent) in M&E, Public Health, Statistics, Population Studies (Demography), Economics, or in a related/relevant field OR 5 years of experience**

**Required minimum work experience**:

- **2-3 years experience working with data quality systems and/or data capturing**:

- **2 years experience in public health-related monitoring and evaluation programs**

**Desirable additional education, work experience and personal abilities**:

- Experience working at various levels of data collection and maintaining data systems
- Must pay attention to the detail
- Ordered and systematic with a tendency to adhere to protocols
- Good administrative skills are required together with proficiency in Microsoft Office
- Experience with DHIS preferred
- Able to work to deadlines
- Demonstrated ability to build capacity of staff members on monitoring & evaluation systems
- Confidentiality, tact, and discretion must be maintained at all times.
- Sound interpersonal and communication skills
- Self-moti

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