Property Portfolio Manager

5 days ago

Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time

**Reference**: SJ 6421

**Consultant**: Sone Johnson
- Establish and grow strong tenant relationships in an effort to ease the facilitating and negotiating of the conclusion of lease agreement renewals so as to avoid any vacancies;
- Ensure timeous lease renewals and conclusion of lease documentation;
- Ensure effective tenant liaison and occupant satisfaction across the portfolio;
- The above will be effected through as a minimum, but not limited to, regular (quarterly) tenant and building (monthly) visitations;
- Ensure tenants are all in possession of a tenant information pack, detailing necessary contact details for security, maintenance and after hours contact details;
- Ensure that Accounting Department requests are resolved and communicated in a timely manner to internal and external parties;
- Facilitate discussions with tenants to ensure that they are in compliance with all documentary, financial requirements and comply with required timeframes;
- Ensure tenant concerns are addressed within acceptable timeframes;
- Utilizing MDA property management system for portfolio management and tenant relationship management to effect the above;
- Ensure the facilities management team has implemented an annual building lifecycle forecasting, and preventative maintenance plans, and ensure compliance with OHS Act requirements for all buildings.
- Perform regular (minimum monthly) physical building inspections to insure smooth functioning and organization of buildings and grounds of the allocated portfolio;
- Identify areas requiring maintenance, repairs and general housekeeping and ensure that the works are logged on the ticketing system (in accordance with the necessary procedure) to be addressed with maintenance, as required for all properties within portfolio;
- Drive that the identified and logged defects are resolved timeously;
- Ensure that all new tenant inspection forms at commencement of a lease have been completed and filed with the necessary photographic evidence of status of premises at occupation;
- Maintain a good understanding of the market conditions and trends of commercial property in the country.

Provide a weekly and monthly report to the COO of activities.
- Provide a weekly and monthly report to the COO of activities.
- Prepare annual budgeting for the allocated portfolio.

**Qualifications**:
3 to 5 years’ experience in a similar role
Relevant qualification
Valid drivers permit
Experience and knowledge in Microsoft Excel, word and Powerpoint.

**How to Apply**:
If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered to avoid duplicity on our system.

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