Property Portfolio Administrator

3 days ago

Stellenbosch, South Africa Latitude Resource Full time

A great opportunity for an experienced Property Portfolio Administrator at a well-established company in the residential property fund industry. The company is situated in Stellenbosch.

**Key Responsibilities**:

- Administrative duties
- Handling of all correspondence of the Legal Entity / Association
- Scheduling meetings
- Taking Minutes
- Handling of all maintenance and repair services
- Assisting with Legal and Conflict Resolution Assistance
**Financial Management**
- Maintain a complete set of accounting books
- Sending monthly reporting
- Keep records of each owner's levy statements
- Arrange annual accounting audit with the Auditor of the governing body
- Preparation of the annual budget for calculating the levies
- Preparation and maintenance of employee contracts, statutory requirements, remuneration and leave
- Control of current account as well as investment account at bank
- Collection of levy fees and overdue levies in collaboration with lawyers where necessary
- Ensure invoices are sent out on a monthly basis
- Settlement of all accounts of the governing body / association, e.g. electricity, garden service, maintenance and repairs, UIF, Remuneration Commissioner, tax, VAT etc
- Deposit of all funds received in the governing body's own bank account
- Provision of clearance certificates.
- Maintaining Asset Registers where applicable.
**Insurance Services**
- Assist the Board of Trustees in determining replacement values for insurance purposes and arranging for valuations
- Obtaining quotes for best available premiums
- Arranging the insurance of buildings and improvements and any other insurance
- Dealing with all insurance claims
**Project Management**
- Communication between the contractor and Board of Trustees or Management Committee
- Keep track of budget
**Qualification**:

- Accounting qualification
- Qualification / Experience in the real estate environment will be highly advantageous
**Requirement**:

- At least 5 - 8 years experience in an administrative or financial environment
- Excellent computer literacy (MS Word & Excel)
- Excellent verbal and written communication skills (English & Afrikaans)
- Must be able to cope under pressure and have excellent problem solving skills
- Must have a valid driver’s license with own reliable transport
- Willing to work after hours and be able to attend meetings on Saturdays
- Excellent time management and organisation
**Salary**:R15k - R25k p/month, negotiable based on qualification and experience

**Start Date**:ASAP.

**Salary**: R15,000.00 - R25,000.00 per month

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