Legal Departmental Assistant

7 months ago

Cape Town, South Africa British American Tobacco Full time

**BAT is evolving at pace - truly like no other organisation.**

**To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey**

**BAT IS LOOKING FOR A LEGAL DEPARTAMENTAL ASSISTANT**

**SENIORITY LEVEL**:Non Management

**FUNCTION**: Legal

**SALARY RANGE**:Competitive salary + excellent benefits + market leading bonus

**LOCATION**:Cape Town, South Africa

**ROLE POSITIONING AND OBJECTIVES**

You will be providing secretarial and administration support to the Legal & Security department whilst ensuring administrative and clerical duties are efficient and effectively performed for the smooth running of the departments

**WHAT YOU WILL BE ACCOUNTABLE FOR**
- Perform a secretarial function to assist in the daily administration activities including:

- filing of documentation and electronic data/information, opening new files, circulation of reading material
- Co-ordinate Workgroup schedule in respect of Records Management
- Accurate, speedy typing, drafting of memos and letters as appropriate
- Processing of incoming mail, clearing and distributing of mail, messages, photocopying, typing and forwarding of faxes
- Action requests for new joiners, leavers, manager requests, folder access, moving, etc.
- Compile / collate monthly reports and submit combined report before deadline.
- Review and update department Year Planner.
- Team coordination and meetings
- Expense management
- Process CE's as per TaO processes.
- Manage intercompany recharges and financial process.
- Track budget tracking and prepare monthly reporting. Draw Activity Based Budget Reports to keep track of expenses.
- Manage Procurement and payment process.
- Process quotes and invoices. Generating electronic purchase orders. Keep records of all debit notes paid; follow up payments where necessary.
- Process Journals
- All service providers.
- Processing/obtain relevant approval of Capital Expenditure Requests.
- Create new vendors and update existing vendors on TaO.
- Draw Vendor Reports from SAP for status of payment to Vendors.
- Monthly control of expenditures for entire departmental team i.e. budget variance report, journals arising from discrepancies on variance report, including operating cost and project cost.
- Open Commitments Manage i.e. close, extend delivery date.
- Support in budget management to ensure come within budget
- Vendor/CRA Management

**ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE**
- Around 3 years secretarial and/or administrative assistant experience in a medium to large concern
- Experience of reporting to a Senior Manager and/or working with senior management teams
- Fully bilingual, excellent English written and verbal communication
- High degree of PC literacy and proficiency in personal productivity tools (MS Office, Lotus Notes and SAP)
- Excellent telephone manner with an overall pleasant disposition
- Outstanding interpersonal skills with the ability to liaise effectively at all levels
- Methodical attention to detail with excellent organisational skills
- Flexible work style
- Excellent performer under pressure to meet deadlines
- Show willingness to work in a co-operative environment with common objectives
- Is discreet and maintains confidentiality

**WE ARE BAT**

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. **See what is possible for you at BAT.**
- Global Top Employer with 53,000 BAT people across more than 180 markets
- Brands sold in over 200 markets, made in 44 factories in 42 countries
- Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
- Diversity leader in the Financial Times and International Women’s Day Best Practice winner
- Seal Award winner - one of 50 most sustainable companies

**BELONGING, ACHIEVING, TOGETHER**

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. **Come bring your difference

  • Communication Officer: Departmental Communication

    7 months ago

    Cape Town, South Africa Western Cape Government Full time

    **Job Purpose**: Western Cape Mobility Department has an exciting employment opportunity for a suitably qualified and competent individual to render a communication support service to the Western Cape Mobility Department. This individual must have the ability to work under pressure, willingness to work irregular hours and meet tight deadlines. This post is...

  • Communication Officer: Departmental Communication

    7 months ago

    Cape Town, South Africa Western Cape Government Full time

    **Job Purpose**: Western Cape Mobility Department has an exciting employment opportunity for a suitably qualified and competent individual to render a communication support service to the Western Cape Mobility Department. This individual must have the ability to work under pressure, willingness to work irregular hours and meet tight deadlines. This post is...

  • Assistant Director: Departmental Communication

    7 months ago

    Cape Town, South Africa Western Cape Government Full time

    **Job Purpose**: Western Cape Mobility Department, Western Cape Government has an opportunity for a suitably qualified and competent individuals to provide a communication support service to the Department, to enable effective and efficient service delivery. These posts are stationed in Cape Town, CBD. **Minimum Requirements**: An appropriate 3-year...

  • Assistant Director: Departmental Communication, Ref

    2 months ago

    Cape Town, South Africa Western Cape Government Full time

    **Job Purpose**: Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to render a departmental liaison and public relations service. **Minimum Requirements**: An appropriate 3-year National Diploma (equivalent or higher qualification) in Public Relations/ Communication/ Journalism; A...

  • Assistant Director: Departmental Work Organisation

    3 months ago

    Cape Town, South Africa Western Cape Government Full time

    **Job Purpose**: The Department of the Premier, Western Cape Government has an opportunity for a suitably qualified and competent individual to execute and oversee the delivery of departmental work organisation capacity services, transversal job design, transversal organisation design and alignment, service delivery initiatives, as well as practice...

  • Legal Assistant

    7 months ago

    Cape Town, South Africa Macdonald & Company Full time

    **Location**: **Cape Town** **Salary**: **260,000** **Job Type**: **Permanent** **Reference**: **68362** **Job Summary**: Our client has a successful track record dating over 80 years and is still standing at a competitive point in the market. They manage, develop, and rent out properties all over Cape Town. The business focuses on residential,...

  • Legal Assistant

    2 weeks ago

    Cape Town, South Africa Infinity Group Full time

    **Legal Assistant** Who are we and what do we believe in? We’re deeply digitally focused, highly energetic, and very ambitious. Infinity Group forms part of the Balfour Group which was founded in 2017, merging several successful tech businesses. The engine that drives our growth is an exceptional combination of technology, marketing, sales and revenue...

  • Legal Assistant

    14 hours ago

    Cape Town, South Africa Zeal HR Full time

    An exciting opportunity has become available within the Construction Services industry, for a Legal Assistant / Paralegal. The position is based in Cape Town or Pretoria. **REQUIREMENTS**: - Paralegal Diploma / Law Degree - Relevant experience in either private practice or in-house legal division - Previous exposure to the built environment will be...

  • Legal Assistant

    6 months ago

    Cape Town, South Africa Atlanta Family & Immigration Law Full time

    **Required Qualifications**: - Excellent written and verbal communication skills - Ability to build rapport with employees, clients, court representatives, and able to work within a team - Experience with Microsoft Suite and Adobe Acrobat - Ability to prioritize and multi-task - Detail-orientated and extremely organized - At least 1 year of experience...

  • Legal Litigation Assistant

    7 months ago

    Cape Town, South Africa KLI RECRUITMENT Full time

    **Key Responsibilities**: - Assist attorneys with preparing legal documents, including pleadings, motions, and briefs. - Conduct legal research and gather relevant case law and statutes to support litigation proceedings. - Maintain case files and ensure all documents are organized and up-to-date - Schedule and coordinate appointments, hearings, and court...

  • Legal & Compliance Team Assistant

    7 months ago

    Cape Town, South Africa Advania UK Full time

    **Legal and Compliance Administrative Assistant** **About Us**: We are the tech company with people at heart. At Advania, we believe in empowering people to create sustainable value through the clever use of technology. As one of Microsoft's leading partners in the UK, specialising in Azure, Security, Dynamics 365, and Microsoft 365, we have a proven track...

  • Legal Assistant/secretary

    7 months ago

    Cape Town, South Africa Parvana Strategic Sourcing Full time

    **Client Details**: Our client is a real estate company specialising in property management, investment, and development within both the residential and commercial property sectors. With a focus on customer service and long-term growth, they provide tenant screening, rent collection, property maintenance, and investment opportunities. Known for...

  • Legal Assistant/secretary

    7 months ago

    Cape Town, South Africa Parvana Strategic Sourcing Full time

    Job listing Job details Job Information Industry - Property & Real EstateJob ID - J104343City - Cape TownProvince - Western CapeCountry - South AfricaPostal Code - 8001**Client Details**: - Our client is a real estate company specialising in property management, investment, and development within both the residential and commercial property sectors. With...

  • Property Management Legal Coordinator

    7 days ago

    Cape Town, South Africa Time Personnel Full time

    **REQUIREMENTS** Matric, excellent academic qualifications Experience within the residential property sector essential Experience with transfer and mortgage of Leasehold and Freehold property, Land Registry titles & Requisitions. Experience in dealing with solicitors, conveyancers and surveyors Managing Landlord and Tenant relationships. Excellent customer...

  • Assistant to Head of Group Legal Services

    9 months ago

    Cape Town, South Africa Intelligent Debt Management Full time

    **Qualifications**: - LLM degree specialising in commercial law/contracts. - Admitted attorney. - Minimum of five years of appropriate post-article work experience. **Responsibilities**: **Legal Service Coordination**: - Coordinate and render all group legal services, including company secretarial, HR, risk and compliance, complaints resolution and legal...

  • Sales Agent

    7 months ago

    Cape Town, South Africa Legal & Tax Full time

    **Call Centre Sales Agents - Legal & Tax Services, Cape Town** **About Us** Legal & Tax Services (Pty) Ltd is an authorized financial services provider FSP No 28566. We provide our members with affordable subscription-based services that enable them to access professional advice, assistance and insurance cover through a focused suite of products ranging...

  • Sales Agent

    7 months ago

    Cape Town, South Africa Legal & Tax Full time

    **Call Centre Sales Agents - Legal & Tax Services, Cape Town** **About Us** Legal & Tax Services (Pty) Ltd is an authorized financial services provider FSP No 28566. We provide our members with affordable subscription-based services that enable them to access professional advice, assistance and insurance cover through a focused suite of products ranging...

  • Para-legal Assistant

    7 days ago

    Cape Town, South Africa Engen Full time

    **Purpose of the Job**: To provide para-legal and secretarial support to the Corporate Legal and Company Secretariat Division in GRO by managing the reliability of Legal information to ensure Engen's liability and risks are controlled, managed and limited **Who You Are**: - You are highly organized with good attention to detail. - You have good...

  • Legal Personal Assistant

    7 days ago

    Cape Town, South Africa Dante Personnel Full time

    Western Cape, Cape Town - CBD - (Market related, Negotiable) **LEGAL PERSONAL ASSISTANT needed for well-established firm in the CBD - Cape Town** **Salary will be based on skill and experience** **Minimum requirements**: - Matric is essential - Beneficial: A post-matric qualification ( Paralegal diploma/Estate administration certificate ) - Beneficial:...

  • Jnr Legal Secretary

    5 days ago

    Cape Town, South Africa Edge Personnel (Pty) Ltd Full time

    You will be responsible for the following: Provide a secretarial/receptionist support service to the manager Telephone duties: polite, professional interactions with clients, effective screening and problem resolution, co-ordination of appointments, meetings and client contact Records appointment and events in the diary of the manager Effective drafting...