HR Co-ordinator
4 weeks ago
Recruitment and Selection
Recruitment of staff in accordance with the organisations policies and procedures and the relevant legislation
Assist line managers with staff requisition in line with the org structure, job grades, processes and approvals.
Preparation of competency based questions and technical questions and align with the hiringManager of the position.
Participate in the interviews and further prepare the recommendations of the outcome of the interview with the hiring manager.
Conduct reference and background checks through the MIE system for all potential employees
Schedule and arrange for new employees to attend the Medicals, EHS and Food Safety Induction
Prepare the salary approvals and dummy payslips for approvals
Prepare the offer of employment and contracts of employment for approval
Prepare and arrange an induction process for new employees
Prepare the announcements of new employees, promotions and transfers on a monthly basis, 5 days before the beginning of the month.
Conduct exit interviews for all employees leaving the organisation
Employee Relations
Minute taking of Union meetings 3 days after each meeting for quality checking circulation.
Timeous resolution of disciplinary (15 days TAT), grievance hearings (3 days TAT) and Appeal hearings (5 days TAT)
Assisting in preparation of initiators, witnesses and chairpersons including relevant paperwork in disciplinary and grievance hearings.
Assisting with preparation of witnesses, including complete and accurate evidence for use during disputes at the CCMA.
Alert payroll on potential dismissals timeously and/or immediately receiving notification from the Manager.
Provide sound advice and/or resolve to avoid disputes on critical business matters.
Prepare and Conduct the conciliation at the CCMA
Assist the HRBP in preparation of the conciliation and arbitration at the CCMA
Payroll Processing
Submission of new employee’s documents, promotion and transfer letters to payroll for processing.
Submission of terminations to payroll for processing
Inform payroll timeously on all changes and movements that are employee related
Administration
Maintaining records of personnel-related data in both paper and the database and ensure all employment requirements are met.
Preparation and keep record of all documentation for new employees and internal movement for payroll and filing purposes
Conduct terminations for employees who are leaving or have left the company.
Maintain accurate and complete employee information on prevailing filing system.
Generate relevant reports or documents on request.
Order and manage departmental stationary.
Generate GRV’s on SAP for departmental supplier invoices
Reporting
Monthly reporting on all new employees and internal movements.
Weekly recruitment update on vacant positions
Monthly reporting on Grievances and disciplinary hearings
Exit interview reporting on reasons for resignation.
**Qualifications**:
National Diploma in Human Resources Management or equivalent
Certificate in Labour Relations
Certification in Microsoft Office
Experience
3 years working experience as Human Resources Generalist/Coordinator
SAP software
Knowledge
Knowledge of SAP
Knowledge of relevant legislation (BCEA, LRA, EEA)
Knowledge of relevant policies and procedures
**Skills**:
Intermediate proficiency in MS Excel
Numerical skills
Good interpersonal skills
Communication skills
Administration
Planning and organising
Problem solving
Verbal and written communication
Interpersonal
Ability to work under pressure
Personality & Behavioural Attributes
Attention to detail
Results orientated
Conscientious
Assertive
Resilient
Between 1 - 3 Years
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