Stock Controller

5 months ago

Cape Town, South Africa Biovac Full time

BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous Stock Controller to join a goal-oriented team.

**QUALIFICATIONS NEEDED**:

- Matric/Grade 12 or equivalent.
- Certificate in Logistics, Warehousing, Stores Control or Supply Chain Management.

**NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE**:
**Required**:

- At least 2 years' experience within a similar position.
- Sound technical ability in the field of stock control or stores management.
- Experience in quality management systems within a cGMP facility.
- Experience in warehousing or pharmaceutical industry would be advantageous.

**Preferred**:

- Knowledge and experience in quality management systems within a cGMP facility.
- Knowledge of Pharmaceutical related legislation.
- Computer literate with experience in working with an ERP (SAP) system.
- Pharmacist Assistant Learner or qualified

**KEY DUTIES & RESPONSIBILITIES OF THE ROLE**:
**Operational requirements**
- Adhere to SOP's and efficiency standard to ensure effective stock control of all goods in the various Biovac Stores,3rd party stores, onsite and offsite Warehouses.
- Ensure all transactional documentation transactional documentation (production orders, BOMs, picklists etc) is timeously completed for operations.
- Timeously provides picklists for BOMS / Production Order and Dispatching
- Ensure Production Order returns and Confirmations are done timeously.
- Ensure Finished Packed Product is returned physically and on SAP.
- Timeously perform transactions on the stock management system (electronic and/or manual) to reflect the activity performed.
- Assist with checking of issue and return materials when required.
- Ensure systems are followed for all Material Handling operations, receiving, pick and pack and stock control are in accordance with GWP.

**Physical Inventory management**
- Ensure investigational stock on SAP remains blocked until investigation is concluded.
- Ensure expiry checks, retest / re-evaluation checks and rejection processing are done timeously.
- Manage rejected goods and ensure transactions are performed and removed to reject storage location and on SAP
- Post transaction on ERP system for status change of finished Packed Goods for Transfer to plant 2000
- Overview of storage accuracy and reporting of stock accuracy trends
- Manage Return to vendor goods (RTV) and ensure transactions are performed and removed to RTV storage location physically and on SAP

**Stock taking**
- Distribute stock-taking and cycle-counting notifications and schedules.
- Investigate discrepancies for stock counts and submit the monthly reports to the MHS.
- Evaluates stock discrepancies for criticality. Informs Line management, planning to ensure that the Biovac planning schedule is not adversely affected.
- Perform spot checks for storage of goods physically and on SAP throughout all Biovac and 3rd party storage locations
- Ensure regular stock takes or cycle counting as per schedules and forwards stock reports to line management. This includes Offsite and contracted material storage.
- Initiates stock take adjustments after consultation with Head of Supply Chain.
- Submit stock adjustments requests to Head of Supply Chain
- Inventory stock accuracy and management for all functional areas presented on SAP
- Ensure that Stock Takes and transactions are done within the specific month before the next period is opened by Finance
- Notify Commercial Team and Finance when monthly transactions are completed

**Documentation**
- Compile reports on stock take accuracy and statistics monthly
- Compile reports on scrapping / stock adjustments monthly.
- Ensure that all applicable documents are completed for the operations performed daily and stock records are systematically filed and easily retrievable.
- Filing documents

**Support**
- Assists with operational functions (receiving, issuing; dispatching etc.) and verify materials for correctness (Semi finished bulk / vials) when required
- Keeps track of stock discrepancy issues and ensures Operators review the data to investigate and correct any issues.
- Monitor and identify incomplete processes on the Warehouse Activity Monitor and ensures Operators review the data to investigate and process data accordingly.
- Provide SAP Support and SAP investigations
- Assist with SAP testing
- Assist with Financial and Quality SAP Audit by investigating and collating documentation to support audit findings.
- Assist QC, QA, S&I, Production and Engineering with daily queries related to SAP
- Assist with conducting SAP training where required
- Report SAP gaps, recommendations, and queries to Supervisor: Inventory and Systems

**Inventory Analysis and control**
- To monitor data set related in SAP to optimize the stock levels for all sites to obtain the correct service levels and product to satisfy the demands su

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