Sales Administrator

2 months ago


Roodepoort, South Africa RCL FOODS Careers Full time

At **RCL FOODS** we see and do things differently. We think bigger, work smarter, and collectively work as a team to achieve our ambition; MORE food to MORE people, MORE often

We at RCL FOODS are in search for a **Sales Administrator** to join our **Vector Logistics **Division. The role will be based in **Roodepoort** and report to the **Sales Information Specialist**. RCL FOODS is looking for an incumbent to support the VTM Team by providing an important link between VTM and Vector Central Fleet department.

**Duties & Responsibilities**:
**Travel Administration**
Ensuring correct procedure is followed and that travel requests are received at least a week prior to travelling
Submitting of travel requests for Approval by Line Manager
Completion of costs on travel request documentation
Capturing of travel dates and costs in SAP, extracting travel costs from SAP
Ensuring accommodation booked in accordance to the RCL FOODS preferred supplier list
Assisting travellers with the documentation required to correspond to the monthly credit card statements
Ensuring that travel billed back to the business is in line with policies and allocated meal limits
Ensuring adherence to budgets

**Fleet Administration**
Maintaining control registers of all vehicles assigned to employees, petrol cards, vehicle licences, drivers’ licences and ID’s
Administering the full fleet compliment for utilisation by VTM/ RCL
Assisting with Capex requirements for new vehicles
Administration of vehicle replacements and disposals
Ensuring that quarterly vehicle checks are performed and keeping record of these checks in a central place
Administering the process of accident reporting to Insurance and Central Fleet Department, ensuring that details of insurance and repairs are logged and that internal controls are followed
Ensuring that Regional Sales Managers are fully aware of all accidents pertaining to their regions, that incident/accident related documentation and quotes are signed off accordingly
Ensuring that HR is made aware of incidents/ accidents and assisting with possible investigations
Ensuring that an effective AOD (Acknowledgement of Debt) system is in place
Monitoring and highlighting irresponsible driver behaviour to Regional Sales Managers, based on data received on a monthly basis
Monitoring business mileage versus private mileage and investigating any irregularities
Monitoring fuel and toll fees
Monitoring average fuel usage per month and investigating any irregularities
Investigation of irregularities picked up by Senior Management
Compiling breakdown of monthly Fuel Statements for submission to payroll and relevant employees
Ensuring that drivers submit monthly fuel slips timeously
Documenting opening and closing mileages

**General Administration**
Maintain electronic and paper-based customer records and information
Ensure all staff who have expenses submit timeously and ensure monthly that all staff accounts are up to date
Assisting with cycle meeting preparations - travel & accommodation
Uplift Books - keep records of books distributed to the Area Sales Managers and Field Marketers
Regular feedback on deadlines set out by Sales Information Specialist
Supplying Sales Information Specialist with relevant information required for monthly reporting
Coordinate the maintenance of Company Vehicles - manage booking of all sales vehicles for services for all staff that have company cars and ensure that services are maintained as per requirement
Ensuring all staff with company vehicles have been issued with up to date: Licence Discs, Cell Phones, IT Equipment, Hand Held Technology

**Minimum Requirements**:
Matric

A secretarial diploma or office administration diploma would be an advantage

2 years' administrative experience


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