Office Manager/ Administrator

2 weeks ago


Pretoria, South Africa RJPersonnel Full time

3years
- Keeping track of the call logbook and ensuring that all phone calls are responded to in a courteous and diplomatic manner
- Allocation of car park spaces for qualifying staff
- Ensure that cell phones are issued to qualifying staff members
- Monthly cell phone reimbursement report
- Manage the uniform process for the Group
- Ensure that qualifying employees are fitted for uniforms and that the order is placed
- Ensure that sample ranges are fully stocked and sanitized on a regular basis
- Establish and maintain office SOP’s
- General appearance and upkeep of offices
- Manage the administration and support team at the Claremont office, i.e. Receptionist, Housekeeping staff, Concierge and Filing Clerk. This includes providing training on internal processes and systems and ensuring that all necessary functions are appropriately covered
- Conduct performance appraisals with staff
- Maintain office efficiency by planning and implementing office systems, layouts and equipment procurement
- Assist HR with the on boarding process for new employees, i.e. set up of workstation and stationary

**Qualifications and Experience**:

- Relevant University Degree or Diploma. E.g. BCom Degree advantageous
- Minimum 3 years experience as Office Manager/Administrator or similar role
- Excellent computer literacy
- Able to prioritise and ensure smooth execution of tasks
- Fluent in English - spoken and written
- Strong attention to detail and accuracy
- Maintain high levels of professionalism
- Well organized with an understanding of priorities and changing demands
- Organisational, planning and multi-tasking skills
- Communication skills
- Information gathering and information monitoring skills
- Problem analysis and problem-solving skills
- Judgement and decision-making ability
- Initiative
- Professionalism and confidentiality
- Attention to detail and accuracy
- Flexible



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