Fund Administrator

3 weeks ago

Sandton, South Africa IDC Full time

**Synopsis**
A permanent position exists within the Partnership Programmes for an Administrator at the IDC Head office in Sandton, reporting to the Programmes Manager.

**Job Description** JOB PURPOSE**

To support the Fund / Account Managers by providing efficient administrative support in the management and reporting on the respective Funds managed by the Department.

**Reporting Relationship**

The Fund Administrator will report to the Programmes Manager.

**Qualification and Experience** QUALIFICATION REQUIREMENTS**
- Relevant Diploma

**KNOWLEDGE AND EXPERIENCE REQUIREMENTS**
- 2 to 5 years proven Fund Administration experience.
- Experience with SAP system, Microsoft Outlook, Microsoft Word, Powerpoint and Excel.
- A good understanding of IDC’s administration processes.
- Experience in a fund management environment will be an advantage.
- Good financial and report writing skills will be an advantage

**TECHNICAL/FUNCTIONAL COMPETENCIES**
- Financial skills
- Administration skills
- Report writing
- Planning and organising skills
- Detail orientation and ability to analyse numerical data.
- Ability to liaise and engage with both internal and external clients
- Good written and verbal communication skills.
- Customer service skills
- Computer proficiency
- Time management skills

**BEHAVIOURAL COMPETENCIES**
- Interpersonal skills
- Good ethics, integrity and high level of professionalism
- Communication skills (both written and verbal)
- Ability to multi-task and thrive under work pressure

**Roles and Responsibilities** Financial / Shareholder Returns**

**Internal / Operational Processes**
- Check draw-down requests for disbursements in respect of BPs relating to Funds.
- Follow up on all amendments the likes of cancellations, exits, write-offs, extensions of terminal draw dates etc on all transactions in the Fund’s portfolio.
- Timeous and accurate maintenance of database of all clients in Fund portfolio.
- Preparing quality, accurate and timeous reports to fund stakeholders.
- To assist with the execution of all administrative tasks of funds in the allocated portfolio.
- Understand and deliver against the requirement of the respective Fund Account Managers and Senior Account Managers.
- Provide assistance to Financial Management and Investors in supplying relevant documentation for internal, or external audits as may be required.
- Arrange Fund Management meetings (as applicable) and prepare meeting packs.
- Attend to any ad hoc queries and information requests and provide timeous feedback.
- To ensure that all assigned administrative duties are completed timeously.
- To ensure that all correspondences are generated, and records are kept in accordance with the IDC processes.
- To ensure that all data capturing requirements are appropriately carried out.
- To ensure that both manual and electronic filling are effectively and efficiently carried out.
- Liaise with various stakeholders on administrative issues relating to the funds.
- Assist with marketing and impact reporting of funds as well as visits to investee companies by Investors where required.

**Customer Focus & Stakeholder Management**
- Maintain good stakeholder relations and clients

**Learning, Leadership & People Growth**
- Manage own development to enhance own competencies

Job Reference: IDC00029

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