Logistics Admin Supervisor

2 weeks ago

Boksburg, South Africa BHBW South Africa Proprietary Limited Full time

**Purpose of the Role**

The role is responsible for conducting and supervising the logistics department new machine process for the Material handling business accurately and timeously.

**Key Performance Areas**
- Controlling the production process for the new customer machines, by planning and setting lead times for the technicians to meet their required deadlines.
- Process national new sales orders on the delivery and backorder schedule.
- Create assembly prep job numbers for parts to be ordered on the new customer machines and to book labour for the technicians.
- Create purchase order numbers for all local add-on’s/ buyouts on new machines, e.g., batteries, battery chargers, attachments, full telematics, filtration systems, tropical radiators, tracers, pneumatic and non-marking tyres, ptx purifiers, spark arrestors, txp kits and data plates and related equipment.
- Create build sheets for all new outright and long-term rental new machines for the technicians to build the new machines according to the sales order pack requirements.
- Follow up with suppliers on the buyouts that was ordered for a specific machine.
- Request tax invoices from suppliers and goods receipt all buyout purchase order numbers that were ordered for the new machines.Resolve supplier queries.
- Updating the equipment masters of all the new attachments, batteries, and battery charges.
- Closing of all the assembly prep jobs and ensuring that the prep job costs are migo’d on the ocs of the relevant new machine on the SAP system before the file is send for re-valuation.
- Send weekly progress spreadsheet to relevant managers on the progress of the new customer machines.
- Give daily feedback to our internal sales coordinators on the progress of their Area Sales managers new customer machines.
- Create purchase order number for the monthly diesel that was used on the new customer machines.
- Transfer relevant line items of batteries, battery chargers to the correct batch number on the SAP system.
- Create all Delivery request documentations for the regions & to suppliers.
- Invoicing of all new African territory machines, e.g., Zambia, Mozambique, Malawi, and Zimbabwe. I create the sales order control sheet for the machines on the Sap system, re-value the machines, then invoice the machines. I than update the Delivery and Back Order schedule and the Invoicing schedule after I have invoiced the machines. I than create a delivery advise and ensure that it’s authorized. I than create a packing list for the machines.
- Ensuring that tax invoices are authorized when send to the creditors department.
- Maintain a safe working environment (according to safety policy and procedures)
- Complete quarterly performance reviews with technicians and logistics administrator

**Qualification, Experience and Competencies**

Minimum Qualification
- Grade 12

Minimum Experience
- 5-7 years’ experience in a similar position
- SAP knowledge and experience would be advantageous.

Competencies
- Problem solving
- Analysis and judgement
- Numerical reasoning
- Resilience (stress handling)
- Drive/initiative
- Rule orientation
- Excellence orientation
- Assertiveness
- Investigative orientation (Organizational awareness)
- Building relationships and networking/liaison
- Communication and presentation
- Customer responsiveness
- MS Office

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