Project Administrator

5 months ago

Durban, South Africa BET Software Full time

**We Want You**:
**You Bring**:

- Completed or studying towards a relevant Degree or Diploma.
- Minimum of 2 years’ exposure and support on Project Administration.
- Solid understanding of MS Office (Word, Excel).
- Experience with Project Tooling (Jira, MS Projects, etc.).
- Strong written and verbal communication skills.
- Effective time management requirement.
- Experience in software development industry.
- ISEB Intermediate (advantageous).
- Prince II (advantageous). Experience in using the Scrum/Agile methodology (advantageous).
-

**What You’ll Do**:
***Ensure Project Documentation by:

- Ensuring that all communication to the members of the project is prioritized and added to the project tracking system.
- Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps).
- Ensuring the creation and updating of business and/or product workflows.
- Ensuring all project planning deliverables, e.g. product roadmaps, project requests, RAID logs, etc. are updated timeously to represent the most current project information.

Ensuring Effective Project Communication by:

- Developing and maintaining good relationships with clients, stakeholders, and suppliers.
- Communicating with the operations and development team on project requirements when necessary.
- Delivering appropriate and consistent levels of communication throughout the project life cycle.
- Developing and maintaining a good understanding of BET Software’s stakeholder landscape, interactions and linkages across the organization and its potential future movement.
- Acting as the point of contact for all members in specific project and coordination with other teams and functional partners, and actively escalate when needed to.
- Keeping your finger on the “pulse” of projects and providing stakeholders enhanced communication during periods of stress.

Ensuring Effective Project Reporting:

- Maintaining all project correspondence including project reports.
- Reporting on project success criteria results and metrics.
- Reporting on suggestions to improve efficiencies where applicable.
- Communicating status, changes in direction, and relevant metrics to avoid misalignment and roadblocks.

Executing Project Administration by:

- Assisting the Project Management Team in managing project deliverables in line with the project plan.
- Ensuring all project tasks are loaded onto the project tracking system.
- Recording, managing and escalating any project issues, risks and changes identified.
- Monitoring project progress through continual updates via written and verbal communication.
- Ensuring that the team is self-organized and ensuring that changes are made quickly, in accordance with the approved company best practices.
- Effectively streamlining and managing the process of how information is exchanged.
- Conducting regular follow-ups, as and when required, to keep abreast of project progress and the documentation/stakeholder's requiring updates.

**Living the Spirit**
- Actively strives to create an environment of open communication and collaboration not only within the Project Management team but with the various stakeholders as well.
- Shows up in an authentic manner and encourages a culture that embraces seeing and doing things differently.
- Takes initiative in ensuring that projects are completed successfully and offers support to other Team Members when needed. Takes on an agile approach to challenges and drives adaptability within the team.
-

**The Company We Keep**:
At BET Software, we don't just recruit talent, we cultivate it. Our learning and development programmes, our various opportunities for growth, and our well-deserved incentives are what keep our All-Star Team the best amongst the rest.

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