Procurement Officer

6 days ago


Durban, South Africa Durban University of Technology Full time
Job title : Procurement Officer Job Location : KwaZulu-Natal, Durban Deadline : November 23, 2024 Quick Recommended Links
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Minimum Requirements:

  • Bachelor’s degree in Business Administration, Supply Chain Management, Operations Management, or any related field (NQF Level 7)
  • 3-5 years’ experience in procurement or supply chain management operations preferably in a large organisation or higher education institution.
  • Registered for CIPS at least have done level One (Ideal but not compulsory)

Summary of Duties (but not limited to):

  • Procurement of goods and services in line with the yearly procurement plan management (Demand management)
  • Analyse all released / submitted requisitions (focus on Item description, value threshold and supplier recommended compliance)
  • Double check if the requisition submitted does not require goods/ services already on contract. If so, advise the Sourcing manager so that the requisition can be cancelled, and request be made via the existing contract.
  • Ensure all relevant authorizations are obtained and the Purchase requisition checklist is fully compliant.
  • Negotiate the price and other relevant commercial conditions before placing the purchase order. (Obtain a guide from your line manager, where necessary)
  • Execution of high value transactions and tactical and strategic sourcing contracts (Tender/Bidding process) Procure to Pay process.
  • Deviations (Limited Bidding, single source and variation orders)
  • Receive motivation from the end users for single source, limited bidding or variation orders.
  • Conduct market research to confirm validity of single source or limited bidding.
  • Conduct price competitiveness for variation requests.
  • Compile Deviation report for review by Sourcing manager who will submit report as relevant Deviation DoA (including BAC for values above R 1million excluding VAT).
  • Administration of Procurement contracts
  • Once a transaction, over R 1million excluding VAT, has been approved, the Procurement officer must advertise the award on the DUT website for five (5) working days appeal and immediately issue letters of non-award must be issued to all bidders who were unsuccessful.
  • On the 6th day of the appeal period, contact the legal office to determine if there were any appeals.
  • In case of appeals cascade the matter to the Sourcing Manager.
  • If there are no appeals, consult with Legal office, end user and Contracts to draft a contract and SLA.
  • Inform end user to upload contract for approval via online contract approval system.
  • Once the contract has been duly approved, an order (against a requisition which must be submitted by the end user) can be issued to the service provider to facilitate future payments.
  • Ensure end user understands the terms of the contract including performance management.
  • Supplier liaison
  • Maintain regular contact with suppliers in terms of requirements, orders placed, orders received etc.
  • Address any queries with suppliers and agree solutions to ensure the consistent delivery of quality services / goods
  • Liaise with suppliers regarding price increases and verify price increases with the Sourcing Manager.
  • Refer any unresolved supplier non- performance to the sourcing Manager
  • Reporting
  • Prepare operational reports, in accordance with the reporting schedule e.g. orders placed, cost of goods etc
  • Maintain up to date procurement records in accordance with DUT document management system

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