Administration Officer

2 weeks ago

Benoni, South Africa H Systems (Pty) Ltd. Full time

**JOB PROFILE**

**JOB PURPOSE**
The core purpose of the role is to provide administrative support to the branch and assume responsibility for all internal administration of the branch.

**KEY PERFORMANCE AREAS**
- Administration
- SHEQ Integrated Management System control

**Administration**
- Administer Branch Inter Branch Transfers.
- Post and receive Inter Branch Transfer (IBT) stock on SAGE.
- Post and transfer Inter Branch Transfer (IBT) stock on SAGE.
- Transfer Inter Branch Transfer (IBT) stock to Work In progress (WIP) on SAGE.
- Administer branch credits, including:

- Investigating of credit.
- Collecting supporting documents.
- Loading
- and processing of credits on SAGE.
- Update credit-note spreadsheet with all credits processed.
- Ensure all credits are passed by month-end.
- Address all credit enquiries timeously.
- Post Receiving of stock items (GRV) on SAGE.
- Control branch Freight administration.
- Update spreadsheet indicating driver drops and mileages daily.
- Capture Fuel slips onto spreadsheet and raise irregularities with Management.
- Reconcile fuel slips and Nedbank statement to fuel spreadsheet.
- Post Goods Received Vouchers (GRV) for all fuel slips on SAGE.
- Capture Freight waybills onto Freight spreadsheet daily and raise irregularities with management.
- Reconcile Freight supplier Invoices to Freight Spreadsheet and post on SAGE.
- Create purchase orders for vehicle maintenance on SAGE.
- Review charges and escalate possible over/under charges.
- Control Branch PODs.
- Review PODs and ensure adherence to company requirements.
- Ensure all PODs are received timeously by cross referencing to SAGE system.
- Scan and send PODs as requested by stakeholders.
- Control cash sales box, including:

- Administer cash sales for all COD customers, ensuring correct amounts for purchase are received and receipts are issued.
- Update and reconcile cash spreadsheet with all cash payments received.
- Update and reconcile card payment spreadsheet with all card payment receipts received.
- Post banking weekly.
- Control petty cash box, including:

- Capture petty cash expenses and raise discrepancies/irregularities with management.
- Always ensure petty cash box balances.
- Complete general administration duties as required by the needs of the branch.
- Filing.
- Archiving of historic documents.
- Data capturing.
- Add new employees to clock-in system.
- Arrange services for the Printers and/or Bathroom sanitations in line with requirements.
- Assist with other administrative tasks as required by the needs of the company.

**SHEQ Integrated Management System control**
- Ensure adherence to the OHS Act.
- Take reasonable care for the health and safety of themselves of other persons.
- Co-operate with the employer to enable prescribed duties or requirements to be complied with.
- Carry out any lawful order given and obey the health and safety rules and procedures.
- Report any unsafe or unhealthy situation to the employer.
- Report any incident to the employer.
- Comply with health and safety plans
- Ensure the administration office maintains and complies with standards of health and safety, and hygiene always.

**KEY JOB REQUIREMENTS**

**QUALIFICATIONS**
- Grade 12 or equivalent.

**EXPERIENCE**
- 2 years’ experience in a similar position.
- 4 years’ experience in an administration field.

**KNOWLEDGE REQUIREMENTS**
- Computer literacy with Proficiency in MS Excel at an intermediate level.
- Proficient in SAGE / Pastel Evolution, or similar, at an intermediate level.
- A thorough practical knowledge of best practices in administration processes.
- Awareness and understanding of the ISO Standard requirements relevant to the position.

**SKILL REQUIREMENTS**
- Attention to detail.
- Able to work diligently and adhere to strict deadlines.
- Strong analysing ability.
- Strong organisational skills.

**DISTINCTIVE COMPETENCIES FOR POSITION**
- Works in an orderly fashion.
- Ensures that matters are handled in an orderly and accurate manner from start to finish.
- Effectively handling detailed information and being consistently attentive to details.
- Invests energy in checking their work for mistakes.
- Has high quality standards for their own work.
- Takes full responsibility for their own decisions.
- Honours agreements.
- Applies structure to their own work.
- Keeps promises.
- Handles sensitive information carefully.

**REQUIREMENTS AS AN ADDED BENEFIT**
- Experience in the aluminium profiles, -systems and -accessories environment or similar.
- Diploma in Business Administration or similar.

  • Administration Officer

    5 days ago

    Benoni, South Africa H Systems (Pty) Ltd. Full time

    **JOB PROFILE** **JOB PURPOSE** The core purpose of the role is to provide administrative support to the branch and assume responsibility for all internal administration of the branch. **KEY PERFORMANCE AREAS** - Administration - SHEQ Integrated Management System control **Administration** - Administer top-up stock orders for the branch, in conjunction...

  • Front Office Receptionist

    4 weeks ago

    Benoni, South Africa St Dunstan’s College Full time

    St Dunstan’s College is an independent co-educational school in Rynfield, Benoni, founded in 1918. From its humble beginnings as an Anglican Parish Preparatory School, St Dunstan’s has grown into a leading independent institution that includes the original Preparatory School, a Pre-School and a College. **Front Office Receptionist / Administrative...

  • Sheq Administrator

    6 days ago

    Benoni, South Africa S Hire Full time

    **Job Purpose**: National Environmental Emergency response and waste management company seeks a SHEQ Administrator to maintain the administration of all SHEQ records under instruction from the SHEQ Officer. **Minimum Application Requirements**: - Document formatting using Microsoft Word, Microsoft Excel, PowerPoint - Degree/Diploma in Safety (SAMTRAC) -...

  • Secretarial Administrator

    4 weeks ago

    Benoni, South Africa Cockatiel Full time

    Maintaining client company statutory records and minute books - Maintaining electronic database including statutory records - Drafting director, shareholder and trustee resolutions and filing the necessary documentation relating to companies, Close Corporations, Trust and estates. Such aspects shall include, but not limited to changes to company structure,...

  • Accounts Administrator

    4 weeks ago

    Benoni, South Africa Terra Parts & Solutions Full time

    **Accounts Administrator** Position: Accounts Administrator Working Hours: 08:00 - 17:00 (Monday to Friday) Age Range: 21 - 35 Gender: Female Remuneration: R7 500 **Duties & Responsibilities** - Carrying out of administrative duties; filing, typing, copying, scanning etc. - Preparing and maintaining spreadsheets (cashbook, supplier payments, recons,...

  • Administrator

    7 days ago

    Benoni, South Africa SGS Full time

    Company Description SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 89,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world. SGS Matrolab is seeking to fulfil a key role in the Gauteng...

  • Accounts Administrator

    4 weeks ago

    Benoni, South Africa Terra Parts & Solutions Full time

    Position: Accounts Administrator Working Hours: 08:00 - 17:00 (Monday to Friday) Age Range: 21 - 35 Gender: Female Remuneration: R7 500 **Duties & Responsibilities** - Carrying out of administrative duties; filing, typing, copying, scanning etc. - Preparing and maintaining spreadsheets (cashbook, supplier payments, recons, etc.) - Generating supplier...

  • Medical Claims and Debtor Administrator

    4 weeks ago

    Benoni, South Africa iMedrecruit Full time

    About the job Medical Claims and Debtor Administrator **Medical Claims and Debtor Administrator, Benoni** An accident and emergency facility in Benoni is looking for a claims and debtor administrator. **Responsibilities**: - Medical aid, COID, RMS and FMA account billing and submission - Allocate medical aid payments to accounts on the clients system -...

  • Medical Claims and Debtor Administrator

    4 weeks ago

    Benoni, South Africa iMedrecruit Full time

    **Medical Claims and Debtor Administrator, Benoni** An accident and emergency facility in Benoni is looking for a claims and debtor administrator. **Responsibilities**: - Medical aid, COID, RMS and FMA account billing and submission - Allocate medical aid payments to accounts on the client’s system - Reconcile medical aid payments to amounts reflected...

  • Fleet Administrator

    4 weeks ago

    Benoni, South Africa Elematic SA Full time

    **Purpose of the Job**: The Fleet Administrator is responsible for the compliant administration and co-ordination of the organization's fleet of vehicles. Schedules repairs or preventative maintenance, ensuring that the necessary numbers of fleet vehicles are available at all times. **Requirements**: 1. Grade 12 - 2._ Computer literate in MS Office...

  • Invoicing & Claims Administrator

    4 weeks ago

    Benoni, South Africa Elematic SA Full time

    **INVOICING & CLAIMS ADMINISTRATOR** The Invoicing & Claims Administrator is responsible for accurate invoicing of 30day, COD & Claim accounts. **REQUIRED COMPETENCY & TRAINING** - Grade 12 - MS office with Intermediate Excel skills - Strong Reconciliation skills - Fully bilingual in Afrikaans & English - Minimum 2 years’ experience in similar...

  • Medical Claims and Debtor Administrator

    4 weeks ago

    Benoni, South Africa iMedrecruit Full time

    Medical Claims and Debtor Administrator, BenoniAn accident and emergency facility in Benoni is looking for a claims and debtor administrator.Responsibilities:Medical aid, COID, RMS and FMA account billing and submissionAllocate medical aid payments to accounts on the clients systemReconcile medical aid payments to amounts reflected on bank statementAttend to...

  • Construction Site Administrator

    4 weeks ago

    Benoni, South Africa SSI Group Full time

    Duties & Responsibilities: - Must have completed matric. - Own transport and a valid driver’s license. - Excellent verbal and written communication skills. - Fluent in English and Afrikaans. - Aged 25-35 - Ability to work under pressure. - Computer Literate - Microsoft Office - Manage staff time sheets. - Processing Orders. - Make arrangements for...

  • Junior Company Secretarial Officer

    3 weeks ago

    Benoni, South Africa Adzuna ZA B C2 Full time

    Minimum requirements: Strong understanding of company secretarial duties and documentation. Proficiency in administrative functions and maintenance of electronic file records. Skill in updating secretarial software and ensuring detailed attention to client records. Ability to work accurately on multiple tasks simultaneously. Capability to receive...

  • Quality Assurance Administrator

    3 days ago

    Benoni, South Africa Cipla Full time

    **Division**: **Quality Assurance** **Department**: **Formulation** **Employment Type**: **Permanent** **Job Purpose**: To ensure safety by ensuring OHS (ACT) Compliance, no fatalities occur on-site, no LTI incidents, and no critical /major findings To ensure efficiency by process standardization, developing robust products, capacity creation, and...

  • Receptionist

    7 days ago

    Benoni, South Africa H Systems (Pty) Ltd. Full time

    **JOB PROFILE** **JOB PURPOSE** The core purpose of the role is to ensure the efficient control of the front office desk and provide administrative support, that cultivates an image of professionalism and efficiency to all stakeholders. **KEY PERFORMANCE AREAS** - Reception Control - Administration - Customer Service - SHEQ Integrated Management System...

  • Internal Sales Consultant/Assistant

    4 weeks ago

    Benoni, South Africa Ann Swann Personnel (Pty) Ltd Full time

    Our client is currently seeking a dedicated and driven individual to join their team as an Internal Sales Consultant/Assistant. This role will be based at their offices and will primarily involve providing support to the sales teams with order processing and administrative tasks.Responsibilities:Efficiently process incoming orders with precision and...

  • General Worker

    4 weeks ago

    Benoni, South Africa H Systems (Pty) Ltd. Full time

    **JOB PURPOSE** The core purpose of the role is to assume responsibility for keeping the buildings in a clean, hygienic, and orderly condition, and assisting with administrative tasks as required. **KEY PERFORMANCE AREAS** - Cleaning - Administration - SHEQ Integrated Management System control - Business Continuity **MAIN...

  • National Sales Manager

    7 days ago

    Benoni, South Africa SciStaff Full time

    _*BTech Food Technology/Microbiology/Biotechnology or equival_ent required. A certificate in Marketing/Business Administration is essential. _5 -7 years Sales, Marketing and_ _Customer Relationship Management experience in the Scientific and Laboratory Industry.*_ **Location**: Benoni, Gauteng Description: A leading testing laboratory is seeking a National...

  • Internal Sales Consultant/Assistant

    4 weeks ago

    Benoni, South Africa Ann Swann Personnel Full time

    Responsibilities:Efficiently process incoming orders with precision and accuracy.Provide essential administrative support to the sales team.Collaborate with various departments to ensure seamless order fulfilment.Assist in maintaining up-to-date customer records and databases.Handle customer inquiries promptly and professionally.Work closely with external...