Administrative Assistant

3 weeks ago


Milnerton, South Africa Centre Recruit Consultants Full time

Our client based in Milnerton Cape Town is currently recruiting for an experienced Administrative Assistant to join their dynamic team.

Working hours

**Monday - Friday 08h00- 17h00**

**Requirements**:

- A high school diploma
- At least two years of clerical office or administration experience.
- An associate’s degree in accounting is preferred.
- Experience as an invoice clerk or in general accounting is preferred.
- Proficiency in MS Office (especially Excel)
- Working knowledge of Pastel or Sage will be beneficial
- Excellent mathematics and problem-solving skills.
- The ability to consistently meet deadlines and to work well under pressure.
- Excellent organizational skills and attention to detail.
- The ability to handle customer queries calmly.
- The ability to work independently or as part of a team.
- The ability to anticipate the needs of others in order to ensure their seamless and positive experience

**Duties will include**
- Ensuring that client information details are kept up-to-date.
- Creating and sending invoices and statements to customers.
- Checking the data input to ensure the accuracy of the final bill.
- Recovering outstanding debts.
- Handling clients' account queries.
- Tracking payments
- Handling general office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, and cars, and making hotel and restaurant reservations.
- Screening phone calls and routing callers to the appropriate party.
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greet and assist visitors.



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