Sales Administrator

3 months ago

Cape Town, South Africa Kenvue Full time

Description

Kenvue is currently recruiting for:
**Sales Administrator**

This position reports into Customer Director and is based at Cape Town, South Africa.

**Who we are**

At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we’re the house of iconic brands - including NEUTROGENA®, AVEENO®, TYLENOL®, LISTERINE®, JOHNSON’S® and BAND-AID® that you already know and love. Science is our passion; care is our talent. Our global team is made by 22,000 diverse and brilliant people, passionate about insights, innovation and committed to deliver the best products to our customers. With expertise and empathy, being a Kenvuer means to have the power to impact life of millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage - and have brilliant opportunities waiting for you Join us in shaping our future-and yours.

**Role reports to**: Customer Director

**Location**: Cape Town, South Africa

**Travel **0**%**:
**What you will do**

The Sales Administrator is responsible for providing administrative support, coordinating sales administration activities, maintaining presentations and reports, entering data in customer database, and coordinating order placement and communication to field office personnel:
Key Responsibilities
- Provide administrative support to the sales team, including scheduling appointments and managing calendars
- Collaborate with marketing team to develop and execute promotional campaigns
- Maintain knowledge of industry trends and competitor activities to inform sales strategies
- Assist in the development and implementation of sales activities and programs in coordination with the sales team.
- Maintain and update presentations, spreadsheets, documents, and reports to ensure accuracy and relevance.
- Manage mailing activities as directed by the sales team.
- Document and communicate the procedure and workflow for sales administration activities to ensure consistency and efficiency.
- Provide information and support to inquiries regarding function policies and procedures.
- Assist in the preparation of communications, presentations, custom reports, quota assignments, and other sales administration materials.
- Maintain and update customer database to ensure accuracy and completeness of data.
- Coordinate order placement and communication to field office personnel to ensure timely and accurate delivery of products and free stock, include order template maintenance.
- Provide team support to the staff of sales administration in all aspects of their work including project management tasks.

Sales Support:

- Develop and maintain sales reports and databases to track performance metrics and identify areas for improvement
- Coordinate with sales team to ensure timely and accurate processing of orders and invoices
- Assist with the preparation of sales proposals and presentations
- Ordering, maintaining, and working with CS to ensure delivery of free stock for the team as requested.

PO Management:

- E Market “Power User”
- Effective management of purchase orders via e-Market through to payment. This entails ensuring correct distribution, loading of POs on EMP, and ensuring invoices are received and uploaded to the E-Invoicing portal correctly and timeously.
- Managing the Monthly Accrual and Open PO Reports. Resolve all mismatches in SAP Lynx within 5 days.
- Purchase Order Creation: Utilize the EMarketplace guided buying app to initiate purchase orders for approved vendors and products. Accurately input order details including item descriptions, quantities, pricing, and delivery schedules. Collaborate with internal stakeholders to ensure all necessary information is captured on the PO.
- Monitor the approval process and follow up with approvers for timely completion.
- Track purchase order status and proactively identify and address any potential issues or delays.
- Receipt Management: Verify the accuracy of delivered goods upon receipt, ensuring they match the purchase order specifications and quantities. Facilitate the receipt process within the EMarketplace platform, including capturing any discrepancies or exceptions.

Event Planning:

- Oversee budget development, vendor selection, and contract negotiation for events and meetings.
- Coordinate and book internal/external meetings, arranging logistics and catering for both events and meetings.

Safe Fleet:

- Co-ordination of Safe Fleet admin, Incident reviews, Training workshops, Safekeeping of Driver documentation, and internal Safe Fleet communication for the Consumer division
- Ensuring compliance with all drivers on the E-driving mentor insights App

Concur (For Customer Director)
- Review and process sales team expenses and submit through Concur, ensuring accuracy and compliance with company policies and ensuring Smart Spend is always adhered to.
- Troubleshoot any issues related to expense reporting

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