Office Manager

3 months ago


Blackheath, South Africa Suku Nikezela (Pty) Ltd Full time

Strong communication and multitasking skills are essential for success in this dynamic role.
- **Roles and Responsibilities**:_
- **Executive Support**: Provide comprehensive support to the Executive Management Team.
- **Documentation**:Draft correspondence reports and memos on behalf of Executives.
- **Meeting Coordination**:Manage external meetings including correspondence document preparation and minute taking.
- **Database Management**:Maintain and organize company databases ensuring all new documentation is properly uploaded and filed.
- **Policy Updates**:Update organizational policies processes and procedures based on provided notes.
- **Resource Identification**:Identify and source resources for new projects.
- **Filing System Development**:Create and maintain an efficient documentation and filing system.
- **Reporting**:Produce reports presentations or briefs as required by executive
- **Point of Contact**: Serve as the liaison between executives, senior managers and internal/ external clients.
- **Manage Office Supplies**: Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required. Controlling, distribution and stock keeping of stationary and consumables.

**Human Resources Administration**
- **Payroll Support**: Ensuring payroll is kept up to date.
- **Recruitment**: Provide assistance for activities relating to the recruitment process.
- **Onbaording**: Assist with employee induction regarding basic administrative activities.
- **Employee Files**: Assist with monthly labour reports, time and attendance reports, monitoring of employee clocking, work permits and medical expiry dates. Filing of employee forms as required.
- **Administration**: Arranging and preparing files for site staff.
- **Education**: Matric Certificate; Tertiary Qualification (Degree or Diploma) in Business Administration, Office Management, or related field.
- **Experience**: Minimum of 3 - 5 years administration experience; knowledge of the construction industry is an advantage
- **Technical Requirement**: High level of computer literacy on MS Office [Word, Outlook and Excel]. Strong written and verbal communication skills to interact with employees, clients, and suppliers effectively

**Strong Advantage**: Knowledge and experience in Human Resources Processes, activities a strong advantage.

Pay: R180 000,00 - R228 000,00 per year

Application Question(s):

- How many years Human Resources Management/Administration experience do you have?

**Experience**:

- Office Management/Administration: 3 years (required)

Application Deadline: 2024/11/01



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