Property Manager: Dealmaker

3 weeks ago

Pretoria, South Africa City Property Full time

The purpose of the role is to maximize the financial performance of the portfolio by decreasing vacancies and maximizing income through dealmaking and tenant retention.

**Financial performance of the Portfolio**

1. Prepare and refine portfolio budgets in line with agreed assumptions and other relevant information to determine the targets to be achieved for the financial year.
2. Review and report monthly on financial and operational performance of portfolio against budgets and targets achieved.
3. Update of notes and comments within deadlines as required for reporting purposes.
4. Assist and provide supporting calculations/information to finance team for completion of reasonable forecast.

**Maximize Income through Leasing focus**

1. Conclude lease renewals in line with market conditions, understanding of tenant’s needs, targets and turnaround times.
2. Evaluate and recommend rent/other reductions to retain tenants considering guidelines, market conditions and vacancies.
3. Improve income and decrease vacancies, by concluding deals with new tenants in line with targets.
4. Observation of market activity, competitors and trends in the area and make recommendations on appropriate leasing strategies and new opportunities.
5. Contribute ideas in terms of marketing campaigns to let vacant units and maximize income.
6. Review and ensure tenant mix at buildings contribute to the overall performance of the buildings and to attract prospective tenants and customers.
7. Build and maintain relationships with external brokers.
8. Ensure leasing processes, procedures and approvals are followed. Accurate and timeous update of vacancy list, deals done and other relevant leasing data.
9. Monitor vacant units and ensure that they are in a lettable condition, by conducting regular building visits. Make recommendations to Property manager: Facilities to improve lettable condition of vacant units.

**Build relationships with tenants, internal and external parties.**

1. Manage customer service matters in line with CPA standards and within agreed service levels.
2. Communicate and work as a team with other departments.
3. Achieve the required relationships with tenants, owners, contractors, and other external/internal parties.
4. Clear communication, presentation and reporting at various forums.

**Working conditions**
Office based. Travelling required.
Own transport required.

**Qualifications & Experience**:
1 Matric Certificate.

2. 3 Years’ experience in a property environment, preferably Property management/leasing.
3. Tertiary qualification suitable to the Property environment (Preferrable).
4. Estate Agencies Affairs Board Competency Certificate (NQF Level 4).
5. Fidelity Fund Certificate - Full Status

**Skills & Knowledge Required**:
1. MS Office skills required:
a. MS Word - Basic
b. MS Excel - Basic to Intermediate
c. MS Outlook - Basic

**Personal **Attributes**:
1. **Leadership** - take charge of situations, take accountability, independent thinking.
2. **Building Relationships **- ability to build and maintain relationships with internal and external stakeholders within various levels of the business and foster teamwork.
3. **Problem solving **- find out-of-the-box solutions when required and making decisions in the best interest of the business.
4. **Multi-Tasking and ability to work under pressure - **dealing with several activities at a time, prioritizing multiple tasks and coping within a pressurized environment.
5. **Attention to Detail** - focus on details, strive for perfection and be well organized.
6. **Target Driven**:

- drive to achieve results, act, self-starter.
7. **Persuasion **- negotiating, selling, persuading people.
8. **Teamwork** - cooperation with others, good-natured attitude and encouraging people.

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