Property Manager

2 weeks ago

Pretoria, South Africa Ability Recruitment Full time

2023-06-15 - 2023-07-13
- Permanent
- JHB002818
- Property- Gauteng, Pretoria
- R 35000 - R 40000 Monthly Cost To Company- The purpose of the role is to maximize the financial performance of the portfolio, maintaining the buildings according to accepted business standards and managing tenants and staff.
- REQUIREMENTS:

- 3 Years’ experience in a property environment, preferably property management - Required
- Tertiary qualification suitable to the Property environment - Preferred
- Estate Agencies Affairs Board Competency Certificate (NQF Level 4) - Required
- Fidelity Fund Certificate - Full Status - Preferred

DUTIES:
Financial performance of the Portfolio:

- Prepare and refine portfolio budgets in line with agreed assumptions and other relevant information to determine the targets to be achieved for the financial year.
- Review and report monthly on financial and operational performance of portfolio against budgets and targets achieved.
- Update of notes and comments within deadlines as required for reporting purposes.
- Assist and provide supporting calculations/information to finance team for completion of reasonable forecast.

Cost Management and Building operations:

- Ensure that buildings are formally inspected, managed and maintained in line with Company standards. Submit inspection forms as per requirements. Ensure vacant units are in a lettable condition and listed on the vacancy list.
- Monitor and manage budgeted expenses items in line with planned timelines.
- Ensure maintenance concerns reported by tenants and in general are escalated internally and resolved successfully.
- Ensure the work done and quality of services provided by outsourced contractors (e.g., cleaning, security, etc.) as well as maintenance teams are monitored and reviewed continuously.
- Consider and recommend changes to outsourced services and staff compliment (security guards, building staff, cleaners, rubbish removal charges, etc.) to achieve optimal financial and operational performance.
- Ensure stock controls are implemented, maintained and monitored monthly.
- Review, evaluate and oversee signage at the buildings.
- Motivate upgrades and improvements to buildings where these are deemed necessary.
- Review and monitor water, electricity and other utility costs and services provided.
- Monitor parking and access control and ensure collaboration with support (if relevant).
- Provide input to the Leasing department as well as the Property Manager: Dealmaker in terms of tenant retention and related aspects to consider during leasing processes.
- Ensure risks are identified, reported, and managed in line with the Company's Risk Policy.
- Ensure operational and administrative policies, procedures and approvals are followed.

Credit Control and collections:

- Monitor and guide Credit Control team in decision making to manage arrears optimally.
- Ensure tenants with material arrear balances are met to discuss options to collect on outstanding amounts.
- Ensure files for Legal Handover are recommended, reviewed and actioned appropriately.
- For more information please contact:

- Ryan Coston

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