Conveyancing Secretary
11 hours ago
**KPI**
- Taking bond instructions including commercial bonds and notarial bonds which will include (amongst other things), drawing of documents, checking of documents, attending to signing of documents, registration of final accounts and despatching documents to clients
- Transfers
- Knowledge of and experience in transfers and ancillary deeds registry transactions, bond cancellations would be advantageous
- Preparing files accurately and according to specifications
- Administering and organizing the bond practice
- Attending to lodgements and registrations of all conveyancing matters
- Attending to all the finances related to the bond transactions
- Drafting and checking of documents
- Preparing final accounts and despatching documents to clients
- Liaising with clients, correspondents and internal deeds office clerk/driver, etc.
- Conducting property, person and company searches
- Running and administering own portfolio
- FICA administration, following up to ensure the FICA requirements are complete
- Ensure the filing system is kept up to date (hard copy and electronic)
**Academic/experience**
- Matric essential
- Legal secretary / conveyancing qualification advantageous
- Minimum of at least 5 - 8 years conveyancing experience
- Full working knowledge of all MS packages
- Experience on **Investec site compulsory, Nedbank and Standard Bank** advantageous
- In-depth knowledge of conveyancing software/systems such as: Lexis Convey, Web Convey, E4 (Portal based) and Windeed.
- Basic knowledge on Aderant Expert (CMS) accounting system.
**Attributes**
- Ability to type documents confidently with attention to detail
- Ability to work fast, accurately, efficiently and independently
- Ability to take initiative and be proactive
- Displays attention to detail with all work
- Ability to work under extreme pressure for prolonged periods
- Sense of responsibility
- Maintaining confidentiality in all matters
- Good people skills and team spirit
- Excellent client management skills
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