Personal Assistant

4 months ago

Durbanville Hills, South Africa Blue Desk Recruitment Full time

My client is a successful technology company looking for someone very versatile as a PA mainly, but who can come in knowing they will move amongst different departments as and when needed, so that must be what gives you excitement and does not feel like a disruption to you. You need a specific type of personality for this one. Thick skinned, assertive and someone who goes with the flow and change amicably and in a positive way. Someone who likes to learn brand new things along the way such as testing and scrum mastering which you might not currently be familiar with.

The environment is fast paced and the staff assertive, here you move and shake.

If this speak to you, jump on in and apply, your work life won't be boring.

Salary is 18-25k plus benefits

**Job purpose and summary**

The Personal Assistant is responsible for providing Management with full administrative support, and attending to specific allocated tasks in both a professional and personal capacity.

**Duties and responsibilities**
- Diary and time management for stakeholders
- Maintaining documentation
- Screen and respond to all incoming telephone calls and take action as appropriate
- Procurement of ad hoc items as required
- Provide full secretarial and administrative support service to Management
- Management of RCI bookings and travel arrangements
- Draft routine correspondence for approval and signature
- Ensure all required approvals are processed and returned to relevant stakeholders
- Receive visitors attending meetings with Management at the office
- Maintain the office filing system
- Maintain and update employee leave roster
- Travel arrangements as required, professional and personal to Management
- Attend to any catering/beverage requirements for meetings and functions
- Event coordination as a member of Fun Club and in personal capacity to Management as required
- Arrange internal and external meetings as and when required
- Undertake projects and research
- Ensure that all tasks are captured and updated regularly on Google sheets and relevant platforms such as JIRA, Trello etc.
- Act as the communication medium in the office to relevant internal and external stakeholders
- Assist in managing all legal requirements, including documentation and relevant correspondence
- Compile Directors' meeting reports
- Compile minutes when required
- Ad hoc driving and tasks

**- Implement, participate in and contribute to the adoption of Agile methodologies (scrum).**
- Make sure communication between the development team and stakeholders are transparent.
- Scheduling of tasks to team members.
- Schedule and make sure all discovery and discussion meetings take place with a clear goal set for the meeting.
- Plan and conduct scrum ceremonies.

**- Remove roadblocks for the development team by assisting in resource management.**

**- Assist QA with testing where needed.**
- Assist with market research when needed.
- Taking minutes in meetings and making sure relevant tasks are being logged on JIRA with all the relevant descriptions and detail required.
- Assist Product Owner’s with ad hoc tasks.
- Assist with answering reception phone when needed
- Assist with booking of travel arrangements for staff when necessary (flights, accommodation, rental car etc)
- Assist with fleet management of company vehicles (annual license renewals, services etc.)
- Assist with ordering of office groceries when necessary.
- Assist with booking of services for office equipment when necessary.

**Minimum requirements**
- Grade 12 or equivalent certificate essential
- Minimum **5 years’ experience** as a Personal Assistant/Secretary
- Proficient skills in Microsoft Word, Excel and Google Sheets

**Skills required**
- Good telephone manner
- Tact and discretion
- Strong attention to detail
- Excellent time management
- Strong interpersonal and communication skills (verbal and written)

**Salary**: R18,000.00 - R25,000.00 per month

Application Question(s):

- Do you have your own transport and do you live within 20km of Durbanville Hills?
- Can you understand and communicate in Afrikaans?
- Are you proficient in Exel and Google Sheets
- Are you highly efficient and versatile

**Experience**:

- PA/Secretarial: 5 years (required)

License/Certification:

- Drivers (required)

  • Personal Assistant

    4 weeks ago

    Durbanville Hills, South Africa TIME LINK CARGO Full time

    A personal assistant’s typical duties include: - managing diaries and organising meetings and appointments, often controlling access to the manager/executive - booking and arranging travel, transport and accommodation - organising events and conferences - reminding the manager/executive of important tasks and deadlines - typing, compiling and preparing...

  • Personal Assistant

    3 months ago

    Durbanville, South Africa Vine Full time

    Our client, an accounting firm in the Northern Suburbs is in need of a Personal Assistant/Administrator to join their team. **Experience**: 3 years' experience in an accounting practise performing administrative duties Must very highly skilled and experienced to get admin done, to prioritize, to organize Must be a completer finisher of tasks and...

  • Administrator/personal Assistant

    3 months ago

    Durbanville, South Africa The Joblink Full time

    Contact person for this position: Cathrine Hendricks Our client is looking for an Administration/Personal Assistant to join their team. The position will start out as a half day position with the possibility off changing to a full day position depending on the workload. **Responsibilities**: - Updating daily and promoting our social media pages. **Very...

  • Personal Assistant

    4 months ago

    Durbanville, South Africa JSM Business Services Full time

    Our client is a dynamic company in the engineering industry and needs to employ a well-presented, qualified individual to manage the day to day running of the office. Duties and responsibilities include: - Arrange and manage travel, accommodation and transport for staff members locally and internationally - Schedule meetings and manage calendars for the...

  • Office Assistant

    4 months ago

    Durbanville, South Africa JenRecruitment Full time

    Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office. ole will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing appointments. You should be detail-oriented, professional and have excellent...

  • Personal Assistant

    4 months ago

    Durbanville, South Africa Recruit4Success Full time

    Well-established and reputable co is seeking an experienced PA to handle the Director’s diary and administration. You will be required to work on-site from Mondays - Fridays. **Requirements**: - Matric plus a minimum of 2 years experience - Able to speak and understand Afrikaans - Lives in the Durbanville area & have own transport - Able to work in a...

  • Orders Clerk

    5 months ago

    Durbanville Hills, South Africa Prestige Cosmetics Group Full time

    **Position**: Orders Clerk **Department** : PDS - Distribution Centre **Location**: Cape Town Region **Reporting to** : DC Operations Manager **Prestige Cosmetics Group is offering an exciting opportunity for a hard-working and dedicated individual to join the Distribution Team as an Orders Clerk. If you are passionate about giving your all and want to...

  • Administrative Assistant

    3 months ago

    Durbanville, South Africa Love2Learn Tutoring Full time

    **Position Available: Part-Time Administrative Assistant (Half-Day Position)** Are you organized, detail-oriented, and passionate about education? Join our team at Love2Learn Tutoring as a Part-Time Administrative Assistant and be an integral part of our mission to empower students through personalized learning! **About Us**: At Love2Learn Tutoring, we're...

  • Food Service Assistant

    4 months ago

    Durbanville, South Africa Western Province Caterers Full time

    We are recruiting for a **Food Services Assistant** to join our awesome team in Durbanville. **Job Classification**: Permanent The Food Services Assistant will be responsible for monitoring the quality of food, as well as the service thereof, on an industrial scale. **Key Responsibilities** - Prepare and serve a variety of beverages such as coffee, tea,...

  • Technical Support

    4 months ago

    Durbanville, South Africa Enshrine Placements Full time

    Are you ready for your new career in the access control sphere? Are you technically minded with great problem-solving skills and fluent in Afrikaans? Please send us your CV and join this leader in bringing new and exciting concepts and designs to South Africa. **Position details**: Permanent Production Assistant: Will physically work in production to help...

  • Wellness Assistant

    3 months ago

    Durbanville, South Africa Clicks Group Limited Full time

    Advert reference: click_013691 Advert status: Online - **Position Summary**: **Industry**:Wholesale & Retail Trade **Job category**:Other: FMCG, Retail, Wholesale and Supply Chain **Location**:Durbanville **Contract**:Permanent **Remuneration**:Market Related **EE position**:Yes **Brand**:Clicks Group **Introduction**: To offer exceptional service to...

  • Wellness Assistant

    4 months ago

    Durbanville, South Africa Clicks Group Limited Full time

    **Listing reference**: 016050**Listing status**: Online- **Position summary** **Industry**:Wholesale & Retail Trade - **Job category**:Other: FMCG, Retail, Wholesale and Supply Chain**Location**:Durbanville - **Contract**:Permanent**Remuneration**:Market Related - **EE position**:Yes**Introduction** - To offer exceptional service to all customers by...

  • Commercial and Logistics Assistant

    3 months ago

    Durbanville, South Africa Joubert & Associates Full time

    The above-mentioned position is currently available for an energetic person to join the company’s Commercial Department. The successful incumbent will provide a support service to the allocated Trading Desk(s) and execute administrative and logístical requirements needed to ensure timeous and accurate delivery of products to the client. **Key Performance...

  • Office Administrator

    3 months ago

    Durbanville, South Africa CA Support Full time

    **RESPONSIBILITIES**: - Liaison with IT provider to log support tickets and resolve issues - Assisting with Insurance policy renewals - Renewal of company motor vehicle license at the municipality - Assisting with fixed contract renewals for printers, telephones, IT SLA, and other as required - Basic data summarizing for the directors’ personal entities...

  • Print Production and Traffic Assistant

    1 month ago

    Durbanville, South Africa New Direction Full time

    Are you a strong, independent, level-headed, and passionate person? Then this job is for you. We are expanding our business. You will play a crucial role in ensuring the workflow with suppliers is in place. This position offers an opportunity to grow as part of our dynamic team, gaining hands-on experience in print production and project...

  • Permanent

    3 months ago

    Durbanville, South Africa Enshrine Placements Full time

    Technical Support & Production Assistant - Durbanville, Western Cape - Job ID 4021 Are you ready for your new career in the access control sphere? Are you technically minded with great problem-solving skills and fluent in Afrikaans? Please send us your CV and join this leader in bringing new and exciting concepts and designs to South Africa. **Position...

  • Medical Receptionist

    3 months ago

    Durbanville, South Africa The Joblink Full time

    Contact person for this position: Ronel Bakker Job overview My client is looking for an experienced Medical Receptionist to join their team on a half day basis. Areas of Responsibility (Your duties will include but are not limited to) - General administration duties as required, filing, invoicing, calls to patients, communication with patients, filing,...

  • General Administrator

    4 months ago

    Durbanville, South Africa INTERCONNECT SYSTEMS Full time

    **SUMMARY OF POSITION** The General Administrator is responsible for assisting with all administration, inspections, and training with regards to Health, Safely, Environmental and Quality functions within the Company, this includes upholding the Laws, Regulations and Practices of the Occupational Health and Safety Act 85 of 1993. The General Administrator...

  • Special Needs Facilitator

    2 weeks ago

    Durbanville, South Africa NDC Facilitation Academy Full time

    Facilitator/Au Pair for 17-year-old neurodivergent male - Durbanville area. We are seeking a dedicated Facilitator/Au Pair to work one-on-one with a 17-year-old male who loves trains, airplanes, and boats. This role requires someone who genuinely cares about helping others and is prepared to provide long-term, consistent support. We are looking for someone...

  • Facilitator/caregiver

    1 month ago

    Durbanville, South Africa NDC Facilitation Academy Full time

    Facilitator/Carer for 17-year-old neurodivergent male - Durbanville area. We are seeking a dedicated facilitator/carer to work one-on-one with a 17-year-old male who loves trains, airplanes, and boats. This role requires someone who genuinely cares about helping others and is prepared to provide long-term, consistent support. We are looking for someone who...