HR Admin Controller

2 weeks ago


Cape Town, South Africa Heineken Full time

**We Go Places How about you?**

Immediate Superior: Head Of HR - Corporate Functions

Location: Stellenbosch

Function: People

Type of Contract: Permanent

Reference Number: 97500

Closing Date: 14/11/2023

Provide a professional and efficient HR admin support service to the People Centre of Excellence team to ensure the smooth running of the department.

**Key Responsibilities**- Generate all quotes & invoices, follow up with suppliers where necessary and assist with supplier queries- Tracking and managing payment of invoices for vendors, creating of Purchase requisitions and orders- Assist with on-boarding of suppliers- Upload contracts/ SLA for HR- Arrange general travel arrangements (flights, hotels, cars)- Admin duties including stationery orders, scheduling of meetings, minutes of meetings.- Arrange general travel arrangements for department (flights, hotels, cars)- Assist with logístical arrangements for all union engagements- Assist with Sharepoint HR filing (policies/ procedures)- Arrange interviews bookings- Assist with recruitment requirements (Interview guides, adverts/, On boarding of new employees, Recruitment portal, psychometrical assessments )- Arrange Corporate Functions training logístical arrangements (venue, attendees, dates)- Assist with MYHR queries where needed- Arrange EE forum meetings and minutes thereof- Compile monthly HR reporting- Build collaborative relationships with key stakeholders that deliver desired results- Build effective relations with internal stakeholders and suppliers to adhere to service level agreements- High level of credibility, trust and respect among stakeholders- Team player- Introduce new ideas or improvements work processes to optimize efficiencies and effectiveness.- Participate in any People process improvement projects

**Education & Experience**- National Diploma in HR or equivalent qualification- 3+ years proven admin/ HR experience- Proven computer literacy in MS Office Suite & SAP (Powerpoint, Excel, Word, MYHR)- Very structured, well organised and methodical.- Ability to work independently, accurately and well under pressure.- Excellent problem-solving skills.- High level of attention to detail.- Excellent verbal and written communication skills- Manage conflicting priorities and be agile and flexible in ways of working.- Provide a high standard of customer service to all internal & external customers- Maintain a high level of confidentiality and professional demeanour.

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.



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