Operations Assistant
3 weeks ago
**Company Description**
Holler Trade cc is a Procurement and Export company based in Midrand with clients in Namibia, Botswana, Zambia, Zimbabwe, Mozambique, Ghana, Rwanda, DRC, Malawi.
**Job Description** POSITION OBJECTIVES**
- Monitor security and security equipment of premises.
- Personnel safety.
- Asset management and record keeping.
- Assist Warehouse Manager with maintenance of buildings and premises.
- Perform Reception and Switchboard duties.
- Keep records of all maintenance contracts, warranties and guarantees.
- Personal assistant duties for Directors as and when required.
- Ensure data integrity in the ERP system and assist users with any problems.
- Management of company travel spend.
- Assist the Operations Manager with the management of the company IT system, telephone system, all software programs in use and asset register of all equipment purchased.
**ESSENTIAL WORK ACTIVITIES**
- **
Office Management**
- Act as back-up to Manager in performing business operations duties.
- Provide support to Operations Manager as and when required.
- Coordinate with Manager to schedule Team meetings and to provide follow-ups.
- Support the Manager in managing and resolving operational issues.
- Work with Manager to provide excellent customer service.
- Store, file and retrieve corporate documents and reports as and when needed.
- Manage all office orders on a regular basis. Order, store and organize all office supplies.
- Perform general office administrative and clerical duties.
- Maintain logs and spreadsheets for all office activities.
- In liaison with the Operations Manager and Directors, ensure that security and maintenance for premises are maintained.
- Act as Safety liaison for all staff and monitor adherence of staff to Holler Trade’s safety policy.
- Manage company assets such as Laptops, Corporate Gifts, furniture & fittings, IT equipment, etc.
- Keep record of all company licencing i.e. Export license, TV licence, and any other.
- Answering phone calls and redirecting phone calls, taking messages, etc.
- Taking minutes during meetings.
- Manage Leave Diary and Operations Diary.
- Purchasing and management of consumables, stationary, marketing materials and maintenance equipment.
- Assist with Epic data entry.
**Qualifications**
- Matric / Senior school certificate.
- Diploma in Office Administration.
**Additional Information**
SKILLS REQUIRED:
- At least 5 years’ experience as an office administrator.
- Excellent organisational skills, with an ability to prioritize important projects.
- Project management.
- Multitasking abilities.
- Good writing skills in business English.
- Strong typing skills.
- Time Management.
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