Industrial Relations

1 day ago

Johannesburg, South Africa Profession Hub Full time

Our Transport/Road Freight/Logistics client based in the East Rand is searching for an IR Officer with experience in the Transport sector.

MINIMUM REQUIREMENTS
- Bachelors’ Degree/ Diploma in HR/IR/Law or related field
- At least 5-8 years of experience in IR in the transport/logistics industry
- In-depth knowledge of LRA, BCEA, BBBEE, EE, CCMA Rules, and NBCRFLI Main Collective Agreement and Unions
- Strong IR experience which must include experience in a unionized environment
- Excellent communication skills
- MS Office Skills
- Ability to work well under pressure
- Ability to work independently
- Ability to meet deadlines
- Confidentiality, tact, and discretion when dealing with employees
- Must be a team player
- Valid driver’s license and own a reliable vehicle

Responsibilities and essential job functions include, but are not limited to the following:
UNION AND SHOP STEWARD ENGAGEMENT:

- Active engagement with trade unions. Initiate and facilitate Union / Management meetings and ensure minutes are recorded and circulated within 7 days after the meeting to the management team for internal purposes.
- Initiate and facilitate monthly Shop Steward / Management meetings, ensuring minutes are recorded and circulated to the Management team by the Friday after the meeting (4 days) and to the Shop Stewards by the Monday after the meeting (7 days).
- Ensuring that proactive action to prevent industrial action is agreed upon.

EMPLOYEE CONDUCT AND INCAPACITY
- Manage employee conduct and incapacity (Including poor performance and incapacity) procedures ensuring disputes are minimized by guiding and assisting with disciplinary processes and ensuring all disputes are prepared and managed efficiently.
- Attend to the assistance and guidance of investigations and ensure same is completed timeously, efficiently, thoroughly, objectively, and fairly.
- Assist with investigations and the resolution of employee complaints within required time frames to minimize risk.
- Continually advise line managers on appropriate disciplinary action to be taken and ensure the business always complies with the disciplinary code. Any deviations from the Code need to be approved by Managing Director.
- Assist line management with the drafting of charges for warnings and disciplinary notifications.
- Entire coordination of a disciplinary inquiry and arranging of internal and external chairperson for disciplinary inquiries.
- Draft and send telegrams/Absconding letters to employees who have absconded.

GRIEVANCES
- Employee grievances are managed, tracked, and reported on.

DISPUTE RESOLUTION BODIES
- Represent the Company for referrals to CCMA/NBCRFLI (inter alia, condonation, point in limine, conciliation and arbitration hearings, etc.).
- Reporting of all Referrals with commentary and maximum risk
- Represent and drafting of legal documents for labour matters.

TRAINING
- Ensure Employee Conduct SOP is relevant and updated.
- Develop and implement a plan that ensures line management is regularly updated and trained in Industrial Relations procedures and is competent to deal with day-to-day problems. Examples are:

- Provide Initiator training
- How to conduct investigations and building of a case
- Chairperson training
- Cross-examination training
- Witness training
- How to draft warnings training
- Arrange for the retraining of employees with all relevant parties should the need arise because of an outcome of the disciplinary process.

GENERAL: DAILY/ WEEKLY AND MONTHLY TASKS
- Diary management and scheduling of timeslots in required diaries.
- Weekly and Monthly sessions with Veli Mokoena and Mandy Kendall. 6.4. Monthly reporting on IR matters to the management team.
- Practice sound and fair labour relations practices.
- Advise Management team on labour risks and legislative changes.
- Ensure effective relationships and communication are built and maintained with managers and employees.
- Accurate and systematic record keeping of disciplinary actions according to company systems, policy, and procedures. Accurate record-keeping of warnings sent to managers and of signed copies. Follow-ups with managers if no signed warnings are received.
- Identification and reporting of trends/issues regarding unions and discipline that may come to your attention.
- Keeping a clear record of all administration pertaining to Labour Relations.
- Updating Payroll on salaries that may need to be placed on hold etc.
- Facilitation of the arrangement of the transportation of Nightshift employees.
- Send through External Chairperson and Transport invoices for uploading on Fraxion and to arrange payment.

POLICIES AND PROCEDURES
- Assisting with drafting and reviewing policies and procedures.
- Ensure knowledge and a complete understanding of all the companies’ policies, practices, and procedures as well as the NBCRFLI Main Collective Agreement.

HEALTH AND SAFETY
- Ensure that Business Unit adheres to prescribed Regulatory Stipulations such as OHS,

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