Fleet Controller

2 weeks ago

East London, South Africa Coca-Cola Beverages Africa Full time

**Key Duties & Responsibilities**: - Manage and coordinate work of artisans on the floor directly - Ensure quality control carried out - Applies company legislative requirements - Manage the fleet administration function for the site - Maintains Fleet Master Data for appropriate sites - Develops service and COR (Certificate of Roadworthiness) schedules as per required standards and distributes appropriately, ensures that schedules are adhered to. - Maintain and update service schedule board in the workshop daily - Ensures all vehicles have valid licensing and are roadworthy according to AARTO/Legislation standards - ODO and Hrs operated recorded weekly for all equipment and report distributed to Fleet Logistics controller and Distribution/Warehouse as required - Breakdowns analyzed and appropriate action taken - Afterhours and weekend standby rosters generated, communicated and monitored - Key performance indicators of staff updated monthly - Filing System - Vehicle files and service records maintained fully - Ensure administrative functions as per fleet clerk job description executed - Ensure Fleet Department goals are executed and achieved. - Month end fuel control - daily and monthly fuel controls overseen - Automated fuel system managed -inform suppliers of breakdowns of fuel stations - Adherence to service schedule monitored and completed - Random Pre and Post service vehicle inspections carried out daily - HR activities fully executed and on time -career development, IMP, increases etc - Accident repairs for light Vehicles managed - Standard bank recons fleet card acquisition overseeing - Allocations of costs - to cost centres and distributions to cost centres overseen - SAP Fleet Data base - Update Licenses in SAP - Vehicle condition/ breakdown report managed daily - Implementing Policies and Standards as per CCBSA legislation - Ensure vehicles are made available for service and repairs on time - Vehicle Maintenance on truck tractors, rigid trucks, semi-trailers, LDVs, lifting equipment, special events and cleaning equipment executed as per policy - Pre and Post Trip
- defects logged and repaired - Monitor repairs costs and manages appropriate corrective actions - Assess quotes for repairs - Monthly structural and visual conditions surveys carried out and appropriate repairs commissioned - Fleet availability scrutinize out of service report and action - Breakdown Response Programme executed - Accident /Abuse cost control executed - Liaises with appropriate departments to ensure vehicles Cleaned, Washed weekly and polished 6 monthly - Monitors Tarpaulin and accessories and repairs immediately - Manages on site tyre programme fully which include tyre maintenance, wheel alignment, Matching, scrapping and audits - Fleet audits conducted according to schedule - Assist with Owner driver truck audits when requested - Asset verification conducted as per agreement - Liaises with appropriate vendors and risk personnel for Fuel/ gas tank validations and integrity tests - Schedule Exhausts emission tests, analyses and action - Fork lift complete safety checks as per supplier, annually. Load tests conducted as per legislation - NOSA- oversees safety programme fully - Fork lift gas tanks and main bulk gas tank validations and inspections as per legislation carried out\ - Assists with accident damages investigations - Expert advice during accident investigation and quality check on work carried out - Carries out vehicle inspections as per agreement - Assists with stolen vehicle recovery as required - Pre-trip inspection - oversees the collection and recorded and filed for audit purposes - Maintenance Contracts managed, orders placed and paid - Oversees Vehicle tracking requirements and activation through appropriate department - Standard bank Fleet management control - runs reports, analyses and distributes - Fleet to pull complete R114 for all Vehicles report for depot on a monthly basis - Manage cell phone costs and standby vehicles expenditure. - Ensure that monthly toolbox inspection takes place.
**Skills, Experience & Education**: QUALIFICATIONS / EXPERIENCE - Matric - Qualified petrol or diesel mechanic and 5 years relevant mechanical - 3 years’ workshop management experience - Advanced PC skills (MS Word, MS Excel, MS PowerPoint, SAP, and SAPHR.) KEY ATTRIBUTES AND COMPETENCIES - Well-developed clerical skills, with attention to detail. - Well-developed facilitation and communication skills. - Ability to plan and organise. - Ability to influence. - Ability to analyze and identify root causes and solutions. - A fast learner of detailed business processes - High Level Energies - Good self-management skills - Good understanding of Fleet maintenance & control

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