Operations Controller

2 weeks ago

East London, South Africa Profile Personnel Full time

**Operations Controller / Admin** required for a reputable logistics company based in **East London, Eastern Cape**

**Requirements**:

- Extensive experience in logistics and/or project management
- Degree / Diploma in logistics or relevant tertiary education would be a definite advantage
- Management and leadership abilities
- Organised and comfortable with data analysis
- Very good geographical knowledge of RSA
- Fully conversant in Microsoft Excel and Word
- Fully conversant in cross border procedures
- Excellent interpersonal skills
- Ability to develop and document quality processes
- Excellent verbal and written communication skills in English
- Ability to fluently communicate in Zulu and/or isiXhosa would be advantageous
- Ability to create and conduct verbal, visual and written presentations
- Ability to communicate at all levels
- Ability to work under pressure
- Willing to work outside normal office hours and work out of town for short periods
- Valid code 8 driver’s license

**Duties**:

- Assist in the planning, execution and management of commercial vehicle deliveries and drivers in line with operational principles and performance standards.
- Assist with the driver availability to ensure maximum efficiencies.
- Assist in managing the Vehicle Delivery Tracking System’s clerical and administration functions Cross Border Planning
- Understand, manage, and control the operational cost elements to maximize efficiencies and profitability in line with the performance expectations
- Liaising with (Account Executive, National Manpower & Fleet Controller) to ensure that all queries are effectively and efficiently resolved.
- Identify logístical challenges and implement solutions
- Conduct data analysis - fuel consumption
- Provide feedback to management regarding all operational matters.
- Maintaining effective communication with all Operations staff in order to ensure that all are “in the loop” regarding operational matters.
- Utilizing Vehicle Tracking System (VTS) in such a manner that all work is performed and presented in an accurate and uniform manner
- Planning and management of local vehicle deliveries (especially ensuring on-time deliveries to the IDZ Storage Yard, Local Dealers and CV Yard), as per clients’ requirements.
- Ensure sufficient drivers are always available to fulfil the client’s needs
- Communicate any delays regarding drivers and or issues with vessel delays to the client and management immediately
- Ensure all local and casual drivers always have the correct PPE
- Ensure the correct sequence is followed on VTS with the Sprinters from arriving at CV Yard to Data Dot and finally storage
- Managing the Petty Cash / Cash office functions
- Assist with all E-wallet functions
- Daily issuing and reconciliation of Budgets
- Compile overtime reports
- Compile weekly wages and monthly payroll reports
- Preparation & packing of budgets for drivers
- Assist with daily debriefing
- Ordering of stationery as per office requirements EL & PE
- Establish and maintain good working relationships
- Data Capturing & General filing
- Adhere to company Policies and Procedures
- Assist company to achieve Environmental, Safety and Quality objectives

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