HR Administrator

2 days ago

Durban, South Africa MANCOSA Full time

Management College of Southern Africa (MANCOSA), a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available:
HR Administrator

CORE PURPOSE
To support the HR department goals in order to contribute to the overall organisational objectives through maintaining of effective and efficient administrative tasks.

**CORE FUNCTIONS INCLUDE**:

- Extracting employee data from HR information systems and databases when required.
- Compile monthly Casual Wages Report for Finance to ensure all casuals are paid timeously.
- Maintain Access report system weekly (add / remove employees). Monitor time and attendance data and follow-up on discrepancies in order to ensure that records are accurate and overtime is recorded. Tag sheets completed
- Complete consolidated monthly short-time, unpaid leave report and submit to HR Manager
- Providing feedback to the HR Manager and line managements to encourage employees to capture their leave on ESS and maintain EES system - reset employee passwords, etc.
- Facilitate and complete 3 positions from beginning to end of the recruitment process
- Assist the Training Team to maintain and update onboarding pack for all new employees and assist the HR Generalists by maintaining and updating boarding/induction/orientation documents for new employees.
- Capture all information on Premier HR
- Assist the Training team with setting-up of training courses, webinars and workshops and compile and capture training attendance documentation.
- Process invoices and ensure payment is made for training.
- Assist the HR Generalists with administration and record-keeping related to employee relations, grievances, disciplinary hearings and performance management
- Monitor, follow-up and compile consolidated performance management reports for bi-annual performance reviews
- Update the HR Dashboard with HR information
- Flowcharts to be completed for all service delivery in HR
- Assist the HR team in reviewing and updating HR policies, SOP’s & TOR’s
- Take minutes for all HR-related meetings (HR Meetings, Training Committee, Engagement Committee, Ethics Committee, etc.)
- Assist management in sharing information with all staff via appropriate communication channels
- Update HR related information on the Intranet
- Administration and payments for staff parking, liaison parking garage
- Administration and payments for service providers, consultations, team buildings and any other HR payments
- Set up and book meeting venues and IT and/or Facilities are notified of any repairs or maintenance required
- Ensure that company equipment is collected from ex-employees - prior to them leaving

**Minimum Requirements**:
QUALIFICATIONS
- A degree or diploma in Human Resource Management (or related) will be required in order to meet the requirements of the role.

EXPERIENCE AND SKILLS
- At least 1-2 years’ experience within a HR environment
- Integrity
- Excellent writing skills
- Must be able to make sound judgement under pressure
- Deadline Driven
- Strong interpersonal skills
- Numerical ability & Reporting skills
- Prioritization and time management
- Possess a high level of ethics and confidentiality
- Excellent administrative skills.
- Excellent verbal and written communication skills
- Must demonstrate integrity, professionalism and high standards of ethics in dealing with sensitive and/or confidential information
- Excellent planning, prioritizing and organizing skills
- Competence in, or the ability to quickly learn the relevant HR information systems

GENERAL
- Must be able to work overtime and under pressure when necessary

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