Manager: Property

2 weeks ago

Johannesburg, South Africa Cortez Executive Search (Pty) Ltd Full time

Our client is seeking to appoint a Manager: Property, responsible for the efficient management of a growing property portfolio which includes an array of focus across the daily operations of properties, handling of tenant relations, property construction development, facilities and investments.

The Manager: Property responsibilities include managing financial matters, coordinating maintenance work, enforcing leases and prepare performance reports, to ultimately increase property value and satisfy tenant requirements. Whether facilities, construction, of managing investment portfolios, to be successful in this role, you need to ensure projects are planned that meets and exceeds all objectives, completed on time and within budget. A skillful delegator, adept to identifying aspects of the project and prioritizing them whilst staying on top of all other aspects of the project.

**Position Purpose with Specific Accountabilities**:

- **Facilities, Property Management**:

- Responsible for the direct management oversight of assigned commercial property to maximise asset value, customer satisfaction and revenue;
- Design business plans for assigned properties that suit customers needs;
- Develop and manage annual budgets by forecasting requirements and analysing variances data and trends;
- Maintain stock levels and parts within prepared budgets;
- Ensure that the facility is fully operational with all utilities functioning properly;
- Schedule and supervise maintenance repair work and assist with checking installing and servicing building equipment;
- Ensure compliance and assist with energy management;
- Oversee security of buildings and grounds;
- Attracting new tenants through networking, property viewing and encouraging referrals;
- Setting rental rates, negotiating and enforcing lease agreements;
- Collecting rent, dealing with late payments, and handling operating expenses;
- Addressing tenant complaints and inspecting vacated units;
- Contracting and supervising repairs and maintenance work;
- Maintaining records of income, expenses, signed leases, complaints, maintenance, etc..
- ** Construction Management**:

- Work closely wit project managers, architects and engineers to complete building projects from start to end;
- Ensuring the project is completed on time and cost-effecitvely;
- Responsible for ensuring all objectives and standards are met, and finding solutions to problems that may arise;
- Ensure all equipment and materials are available on-site as needed;
- Ensuring compliance with health, safety and all other regulations;
- Conducting ongoing quality inspections.

***Investment Management**:
- Seek opportunity to manage the full project portfolio by investing in growth and revenue increase.

***Financial Management**:

- Develop the budget by identifying activities and costs, preparing the budget and submitting it annually and as required;
- Manage expenditure by tracking spend against budget allocations, approving expenditure, address any budget variances and provide feedback monthly and as required.

**Governance**:

- Participate at management level, by preparing reports, presenting reports, answering queries and implementing decisions as required;
- Manage the development and implementation of policies and procedures by reviewing policies, identifying policy gaps, drafting policies and managing implementation of policies annually and as required;
- Monitor compliance with policies and procedures, identify areas of non-compliance, address non-compliance and track improvements as required;
- Monitor legislative and regulatory changes by reviewing the landscape, identifying changes, analysing and interpreting the impact of the changes, integrating changes into the policies and procedures and communicating these changes as required.

**Communications Portfolio**:

- Set the strategic direction and monitor the execution of internal and external communications, and ensure that brand standards and compliance in communications is adhered to;
- Ensure that potential areas of crisis or issues are identified and oversee the implementation of the crisis / issues management plan;
***Staff Leadership and Management**:

- Define the staff requirements by reviewing the workload, defining work allocations and developing job profiles as required;
- Resource the team by retaining, recruiting, selecting and appointing staff as required;
- Induct staff members by managing the development of an induction programme, monitoring performance and supporting the development of new staff members as required;
- Manage the performance of staff by agreeing on performance expectations, building relationships with staff, motivating staff, providing staff with feedback, supporting staff development, addressing areas of non-performance and implementing corrective action monthly and as required;
- Develop staff members by consulting with staff to identify learning areas and paths, supporting the development of the staff membe

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