Admin Coordinator

2 weeks ago

Durbanville Hills, South Africa ZaPOP (Pty) Ltd Full time

**Admin Coordinator (Fleet Branding)**

At ZaPOP, our culture is driven by intelligence, integrity, and energy. Inspiring meaningful connections through creative strategy, design, digital and print media is our forte.

We are a dynamic team of rebels and explorers on the lookout for a forward-thinking Admin Coordinator to join our team in Contermanskloof, Durbanville on our mission to help brands stand out where it counts.

**OVERVIEW**

As the Admin Coordinator your main responsibility will be overseeing the process of branding, rebranding, and surveying our fleet of Shoprite/Checkers trucks.

Your goal will be to work closely with various stakeholders from start to finish to ensure that each project is delivered successfully on time and within the pre-determined specifications.

You will be an invaluable asset to drive these projects with passion and precision in order keep all things trucks running smoothly.

**WHAT YOU’LL BE DOING**

Throughout every project’s journey, you’ll be responsible for:

- Conducting truck surveys to determine what branding is needed and schedule branding to take place accordingly.
- Compiling and submitting quotes for approval.
- Ensuring invoices are made out for each branding job and following up on payment.
- Ensuring all supplier payments are submitted for approval and paid on time.
- Ensuring that artwork is supplied to the Printing Business Unit and signed off before printing commences.
- Keeping accurate records of all trucks and branding at all times.
- Compiling the needed reports for internal and external stakeholders (including financials).
- Scheduling, sending, and coordinating truck-branding with third party applicators on an on-going basis.
- Traveling to various DCs on an annual basis.
- Managing stakeholder relationships on a daily basis.
- Providing monthly Truck Branding updates to external stakeholders and attending conference calls as requested.
- Monthly stock take on all printed truck branding.

**WHAT WE NEED FROM YOU**

To be considered for this position, these are the skills we’re looking for:

- Matric/Grade 12.
- A Marketing or Administration qualification would be advantageous.
- At least two years’ marketing or admin experience in a role with comparable goals and responsibilities.
- Understanding of Digital and Litho printing would be advantageous.
- Intermediate proficiency in MS Excel, Word and Google Sheets.

**YOUR QUALITIES**
- Integrity.
- Pro-active.
- Innovative.
- Crushing all things numbers and admin.
- The ability to thrive under pressure.
- Excellent at prioritising and coordinating.
- Excellent communication and interpersonal skills.
- Effective multi-tasking and time management skills.
- Planner level 1000.
- Team-player.
- Detail-oriented.
- Customer focused.

Ability to commute/relocate:

- Durbanville Hills, Western Cape: Reliably commute or planning to relocate before starting work (required)

Application Question(s):
**Education**:

- High School (matric) (required)

License/Certification:

- Driver's License (required)

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