Community Scheme Portfolio Administrator

4 days ago


Johannesburg, Gauteng, South Africa Trafalgar Property and Financial Services Full time
Job title : Community Scheme Portfolio Administrator - JHBJob Location : Gauteng, JohannesburgDeadline : April 11, 2025Quick Recommended Links
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Job Description:

  • Oversee the day-to-day management of residential complexes and Homeowners' Associations (HOAs).
  • Ensure compliance with the Sectional Title Act and other relevant legislation.
  • Facilitate effective communication between property owners, trustees/directors, and service providers.
  • Manage financial aspects, including budgeting, financial reporting, and cost control
  • Daily management of trust funds and investment funds
  • Ensuring that all complexes within the portfolio are insured and premiums are paid on time
  • Continuous enhancement of knowledge of applicable SA property laws
  • Ensuring that compliant contractors are servicing the complexes and are paid timeously
  • Awareness of all transfer of units within the portfolio and management of same
  • Facilitating collection procedures and reporting to trustees and debtors and cash management
  • Facilitation of staff payroll (HOA and Body Corporate) compliance and payment processes
  • Ensuring all complex documents are archived as well as correctly filed within the company database
  • Preparation of general meetings in line with the applicable Acts and compliance with usage of standard documentation and notices as approved by the company
  • Continuous liaison and guidance to trustees and directors in relation to complex matters and financial reporting
  • Statutory notice compliance and awareness of quorum requirements relevant to meetings
  • Financial management of portfolio of complexes and sign off on complex control schedule as completion of same
  • Ensuring compliance of statutory requirements for all complexes
  • Accountable of internal audit score and closure of outstanding gaps identified on action log
  • Management of deadlines
  • Management of support team processes

 Minimum Qualifications required by the position:

  • ST Course completed
  • Advance knowledge of the Sectional Title Act, CSOS Act, Companies Act, & other relevant legislation
  • Tertiary qualification graduate (ideally commerce, law, finance, property studies) (advantageous)

 Minimum Experience required by the position:

  • At least three years' experience as a Community Scheme Portfolio Manager
  • Must have own vehicle
  • Real Estate  jobs


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