Secretariat Support Manager

3 weeks ago


Johannesburg, South Africa Pollock and Associates Full time

Secretariat Support Manager Johannesburg North - Gauteng

Based in the Legal and Secretariat division of the Group you will be required to drive Excellence in Governance and to manage the Group Secretariat Department. You will provide assistance and guidance to the Group Company Secretary, directors and business units on matters relating to the Companies Act, Johannesburg Stock Exchange ("JSE") and London Stock Exchange ("LSE"), King IV.

Essential Qualifications and Expertise required
- Bachelor's degree or Advanced Diploma (LLB)
- Post Graduate Honours Degree or Postgraduate Diploma
- Relevant certifications and Professional memberships i.e. (Institute of Chartered Secretaries, Institute of Directors, Compliance Institute of SA etc)
- Minimum of 10 years of statutory experience
- Minimum of 5 years JSE listed company experience
- Accustomed to JSE processes
- Accustomed to transfer secretaries' processes
- Accustomed to Companies Act and CIPC processes
- Accustomed to statutory requirements
- Knowledge of corporate law and corporate governance principles

Key Result Areas:

- Ensure compliance of the Group and its directors with the Companies Act, King IV and JSE Listings Requirements, as well as other applicable legislation
- Ensure compliance with all statutory provisions imposed by the Companies and Intellectual Property Registration Office.
- Ensure the Group Company Secretary is kept abreast of duties imposed by all applicable legislation
- Maintain accurate statutory records for the Group of Companies
- Ensure properly convened shareholders' meetings
- Ensure meetings are properly minutes
- Ensure dividends are paid timeously
- Ensure transactions are properly authorised

Ensure compliance of Trusts with the various trust deeds



  • Johannesburg, Gauteng, South Africa Legal Aid South Africa Full time

    Administrative Support RoleThe incumbent will provide critical administrative support to the Board Secretariat Department, ensuring the smooth operation of the team. This includes maintaining accurate records, coordinating meetings, and providing general administrative assistance.Main DutiesMaintain accurate records and files in accordance with company...


  • Johannesburg, South Africa BankservAfrica Full time

    Job Title- Scheme Secretariat and Administration- Location- Selby - Johannesburg, GP 2001 ZA (Primary) - Occupational Level- Professional- Job Category- Governance- Job Type- Permanent- DescriptionBankservAfrica form part of the South African National Payments System and are a trusted partner of the financial industry, including banking institutions, and...

  • Secretariat

    4 weeks ago


    Johannesburg, Gauteng, South Africa City of Johannesburg Full time

    Job title : SecretariatJob Location : Gauteng, JohannesburgDeadline : April 04, 2025Quick Recommended LinksJobs by Location Job by industries Minimum Requirements: Grade 12/NQF level 4 plus Degree in a Health-related field or Social Sciences / Behavioral/ developmental Studies / Public Administration or equivalent at NQF level 7;  Postgraduate Degree in...


  • Johannesburg, Gauteng, South Africa Babantle Experts Full time

    Main Responsibilities (not limited to):Manage general secretariat diary and Board & Committee meetings.Ensure all Board members have access to the relevant information.Global Partners: Governance Instrument - Managing migration and onboarding for Board and committee members.Maintain and update Declaration of Interests for Board Members.Ensure that all Board...


  • Johannesburg, Gauteng, South Africa Legal Aid South Africa Full time

    Legal Aid SA is a national public entity; a key contributor to South Africa's constitutional democracy, providing quality legal services to poor and vulnerable persons. The organisation has a national footprint. Legal Aid SA is an accredited Top Employer SA for 11 consecutive years – a credible employer of choice. Its culture is rooted in leadership,...


  • Johannesburg, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job...


  • Johannesburg, Gauteng, South Africa Eskom Communications Full time

    Job title : Re-Advert Officer-Secretariat-(Office-of-The-Company-Secretary-Division)-MwpJob Location : Gauteng, JohannesburgDeadline : March 19, 2025Quick Recommended LinksJobs by Location Job by industries Minimum Requirements Qualification(s):Diploma in Governance Administration/Business Administration/ at NQF6 with 240 credits Related Minimum...

  • Head: Secretariat

    4 days ago


    Johannesburg, South Africa University of the Witwatersrand Full time

    **Main Purpose**: The incumbent is responsible for day-to-day supervision and on-going mentoring and/or training and performance management of a team, which includes three senior committee coordinators (grade AD08), one committee coordinator (grade AD10), one Senior Office Administrator (Grade AD09), and other part-time contractual staff who assume...

  • Company Secretariat

    5 days ago


    Johannesburg, South Africa Ashton personnel Full time

    COMPANY SECRETARIAT (AA / EE POSITION) MINING INDUSTRY AN ADVANTAGE ROSEBANK R550K CTC ANNUM - 4 years qualification in (a) COMPANY LAW or (b) FINANCE or (c) COMMERCE required - CCSA (Chartered Secretary Qualification would be highly advantageous - Suitable applicants must have the following exposure: - 2 years experience within a legal environment - 2...


  • Johannesburg, South Africa Rand Water Full time

    **Job Advert Summary**: Rand Water is currently looking for a Management Support and Administration Manager at their Head Offices in Glenvista, Johannesburg South to provide professional and management support services to the Integration, Monitoring and Evaluation (IME) Unit, including the following: Budget Process Co-ordination and ongoing management...


  • Johannesburg, Gauteng, South Africa Legal Aid South Africa Full time

    Administrative CoordinatorThe incumbent will provide administrative support to the Board Secretariat Department, ensuring the smooth operation of the team. This includes maintaining accurate records, coordinating meetings, and providing general administrative assistance.Main ResponsibilitiesMaintain accurate records and files in accordance with company...


  • Johannesburg, Gauteng, South Africa Standard Bank Group Full time

    At Standard Bank Group, we're passionate about creating growth in Africa by bringing true value to our clients and communities. We're seeking a seasoned Business Support Recovery Specialist to join our team.This role will involve coordinating and facilitating business support and recoveries processes, providing administrative, secretariat, and reporting...

  • Administrator

    4 weeks ago


    Johannesburg, Gauteng, South Africa Office of the Chief Justice South Africa Full time

    Job title : AdministratorJob Location : Gauteng, JohannesburgDeadline : April 10, 2025Quick Recommended LinksJobs by Location Job by industries REQUIREMENTS :Applicants must be in possession of a three (3) year National Diploma in Secretariat / Office Management / Administration / Public Management / Administration, Human Resource Management or equivalent...


  • Johannesburg, Gauteng, South Africa Legal Aid South Africa Full time

    Supporting the Board SecretariatWe are looking for a highly organised and detail-focused individual to provide administrative support to the Board Secretariat Department. The successful candidate will be responsible for maintaining accurate records, coordinating meetings, and ensuring compliance with relevant policies and procedures.Key TasksMaintain...

  • Project Officer

    3 weeks ago


    Johannesburg, South Africa GWPSA NPC Full time

    **Integrated Transboundary River Basin Management for the Sustainable Development of the Limpopo River Basin** **Financing Agency**: Global Environment Facility (GEF) **GEF Implementing Agency**: United Nations Development Agency (UNDP) **UNDP Executing Agency**: Global Water Partnership Southern Africa (GWP SA) **Location**: The Limpopo River Basin in...


  • Johannesburg, South Africa National Bargaining Council for the Road Freight a Full time

    **Purpose of the Job** To support the General Manager Secretariat with regard to the provision of secretariat, administrative and advisory support services to Council structures in line with best governance standards and other legislative and regulatory requirements. **KEY RESPONSIBILITIES** - Provide strategic support to the Office of the GM Secretariat. -...

  • Secretariat

    12 minutes ago


    Johannesburg, South Africa Kolano Investment Solutions (Pty) Ltd Full time

    Administrative experience preferred - High school diploma or equivalent required - Highly effective written and verbal communication skills - Excellent organizational and time management skills - Positive and professional work attitude - Detail-oriented - Other Adhoc admin duties - Processes requests, ensuring alignment with company protocols - Maintains a...

  • Manager Secretariate

    3 weeks ago


    Johannesburg, South Africa Affirmative Portfolios Full time

    **Secretarial ~ Operations Management** **JHB North** ***: **Manager Secretariate: Johannesburg: 12 Months fixed term contract: Salary market related** **Key Performance Arears** 1. Assist with evaluation of the board communities and directors. 2. Assist with the compilation of the annual meeting plan for the Board and Communication Board’s decision to...


  • Johannesburg, Gauteng, South Africa Legal Aid South Africa Full time

    Job DescriptionWe are seeking a highly organised and detail-focused individual to provide administrative support to the Board Secretariat Department. The successful candidate will be responsible for maintaining accurate records, coordinating meetings, and ensuring compliance with relevant policies and procedures.Key ResponsibilitiesMaintain a well-organised...

  • Committee Secretary

    3 days ago


    Johannesburg, South Africa Six Sense Full time

    Gauteng, JHB - Northern Suburbs - Annually Cost To Company (Market related) A well-established short term insurer is seeking to appoint a Committee Secretary The Committee Secretary will assist in the facilitation and administration of Committee Secretariat duties in the company as outlined in the Companies Act, Governance Codes, and Prescripts and as...