Operations Clerk

7 months ago


Durban, South Africa Gold Reef chemicals Full time

Perform Real time execution and capture of operations/logistics administrative transactions to maintain live and accurate data in Syspro
- Provide cover and support to the warehouse assistant and production coordinator, respectively, to ensure the continued smooth running of the warehouse.

**Qualifications**:

- Matric
- Diploma in Chemical Operations
- Supply Chain and Logistics,
- Industrial Engineering or Equivalent

**Work Experience**
- Exposure to a manufacturing/warehousing environment is an advantage.
- Experience with Syspro system would be an added advantage
- FLT drivers license and experience in working with chemicals both hazardous and non-hazardous.
- Previous experience in an administrative role

**Skills and Competence**
- Perceptive to customers needs
- Proficiency in MS Office Suite ( Word, Excel, PowerPoint)
- Good planning and Organizational Skills
- Attention to detail and accuracy in documentation and record-keeping
- Excellent communication skills, both written and verbal
- Able to work independently and multitask
- Able to maintain a professional attitude and demeanor in all situations.

**Key Responsibilities : General**
- Raise documents like invoices, POs, and reports on Syspro system.
- Manage warehouse office hard copies and electronic filing systems and maintain records.
- Assist with scheduling, data entry in database or system (GRN's), and other duties as required.
- Assist with other administrative tasks as needed.
- Assist with special projects when needed.

FG-Dispatching to customers/remote warehouses
- Operate FLT including completing FLT check list before using the FLT.
- Follow up on orders and deliveries notes
- Maintain warehouse office hard copies filing folders/manual records book.
- Coordinate paperwork from delivery drivers to finance department.

RM-Dispatching to Tollers
- Assist with all administrative work for dispatching raws, including proper filing to ensure ease of recons by finance departments.

FG-Receiving from Tollers and RM-Receiving from suppliers
- Follow up on POD's for direct deliveries
- GRN raw materials from direct deliveries
- Assist with PO's to tollers for lab requirements
- Arrange truck in allocated bay, to avoid traffic congestion upon off-loading,
- Allocate area in warehouse for temporary storage and readiness for labelling.
- Issue control number per batch, follow sequence from batch book,
- Collect COAs from driver and hand over to lab for approval.
- Assist with updating tracker for Indent transportation on teams.

Receiving Packaging from suppliers
- Arrange truck in allocated bay, to avoid traffic congestion upon off-loading,
- Check delivery note and arrange offloading,
- Inspect B-grade packaging for defects, - Record in packaging file, GRN if order number or hand over to buyer

**Key Performance Indicators**
- All records up to date in real time
- Zero dispatch delays
- Zero Receipt delays
- Seamless transition during shot term absence of production coordinator and warehouse assistant

**Salary**: R15 000,00 per month



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